Records and Information Management Analyst

3 months ago

Vancouver, Canada CPSBC Careers Full time

Full-time, contract (20 months)
Position summary
Duties and responsibilities
**Duties include but are not limited to the following**:

- work as a collaborative member of CPSBC’s records, information and privacy team and participate in the overall operations of the records, information and privacy department, and provide guidance and assistance to all CPSBC staff on records and information management (RIM) matters
- support process changes related to creating and managing CPSBC records
- deliver user training to CPSBC staff and support change management
- promote records management best practices and communicate CPSBC’s RIM policies and procedures to CPSBC staff
- provide guidance on records management requirements to the SharePoint Online project team
- assist as a project team point of contact and liaise between the project team, records department and information technology department
- support maintenance of current specific digital records management software
- assist with the migration and replacement of the records management software
- establish and maintain effective working relationships with both internal and external contacts
- interpret and communicate complex information to a broad range of audiences to ensure compliance and promote efficiencies
- coordinate and publish web-based announcements and other information related to RIM initiatives, programs and updates, ensure that RIM materials on the CPSBC’s intranet or website are current and make necessary changes and updates as required
- provide backup support for other team members, who are engaged in related work
- perform such other duties as required by the director, records, information and privacy

Skills and qualifications
**Required skills and qualifications include**:

- master of archival, library or information studies degree plus a minimum of two years of related experience which may include creation or implementation of records classification and retention schedules, development of records policy, archival appraisal or archival arrangement and description—an equivalent combination of education/training and experience may be considered
- ability to communicate effectively with a variety of internal/external contacts and the public
- strong problem-solving skills, including the ability to research, analyze, interpret and summarize issues
- proficient computer skills to perform word processing, spreadsheet, database, access and retrieval functions
- demonstrated excellent communication skills, including the ability to act as the first point of contact, explain RIM policies and procedures, research and provide information on RIM programs and services
- ability to function independently with mínimal supervision and as part of a team
- superior organizational and detail-orientation skills to manage projects, coordinate administrative activities and maintain administrative documentation
- excellent interpersonal skills using tact, diplomacy and good judgment to deal courteously and effectively with staff and the public
- experience related to access and privacy administration, archives administration and/or records and information management work

The compensation range for this position is $57,934 to $72,418 per year.
We thank all applicants for their interest; however, only those selected for interview will be contacted.
The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.
We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.

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