Academic Operations Coordinator, Chef School

4 weeks ago

Toronto, Canada George Brown College Full time

**CLOSING**:December 1, 2023

***

**Land**_ _**Acknowledgement**
- George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._

**Equity Statement**_ _**

**GBC Vision**
- To be _a college renowned for its inclusion, excellence, relevance, impact, and leadership._ _

**Position Summary**:
This role will provide leadership support to the Associate Dean, Chef School, and Program Coordinators. The Associate Dean is accountable for the efficient and effective day-to-day academic operations of the department while the Academic Operations Coordinator will be responsible for leading and coordinating specific academic and departmental operational processes to ensure academic and administrative standards are met according to college practices/policies. The incumbent is responsible for providing research, data and regular or ad hoc reporting to support business and strategic planning and decision-making.

**Key responsibilities**:

- Leads and coordinates academic and departmental processes to ensure academic standards are met according to college practices/policies.
- Leads and coordinates the planning and implementation of processes for annual program reviews and industry and student program advisory committees (appointments, briefings, meetings, post meeting actions, surveys, minutes etc.) fully involving the Associate Dean, respective Program Coordinators, and liaising with Academic Excellence Program Review.
- Coordinates and facilitates training and/or refresher training for faculty pertaining to Finance, COMMS, Concur, SharePoint, Banner, AI, Stu-View, Millenium.
- Leads the updates of the departments post-secondary and degree programs and courses. Liaises with the Database department, Website & PMT Administrator to ensure program offerings are updated, based on program review recommendations.
- Coordinates the annual budget preparation and material fee for the department.
- Processes financial transactions for the department (bake sales, study tour and contract training), reconciles over $200,000 per year of Cash, Moneris Credit Card & Debit machine.
- Process all payables, purchase requisitions, expense reports, credit card expenses and partner billing (ALMA, ENSP, Sysco, RedPath, etc.). Tracks against budget; identifies issues and discrepancies and either resolves them directly or in consultation with the Chair and/or CHCA Senior Manager, Finance and Operations.
- Ensures the smooth and positive functioning of the department through the identification and resolution of any issues involving students and non-full-time faculty.
- Other duties as assigned.

**Educational and Experience Requirements**:

- Three-year Diploma or degree from a recognized post-secondary institution in Business Administration or related field.
- Minimum five (5) years’ progressive experience at a senior level in educational administration, knowledge of academic processes, team leadership, staff training, facilitation, and conflict resolution.
- Experience with budget planning and business processes, student advising and dealing with escalated issues.
- Expert level skills in MS Office, especially Excel.
- Experience working with database and scheduling documents.
- Experience writing training manuals.
- Experience in the Hospitality industry would be considered an asset.

**Skills and Attributes**:

- Excellent leadership, time management, prioritization, organizational, and coordination skills.
- Able to attend various meetings and focus groups on a monthly basis.
- Demonstrated communication, collaboration, teamwork, and interpersonal skills at a professional level.
- Demonstrated commitment to uphold the College’s priorities on diversity and equity.

**Interview process may consist of a practical skills component.**

**Notes**:

- The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.

**About Us**:
**George Brown College** prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a **great place to work**. See why we are consistently ranked as one of **GTA’s top employers**.

**Why work here?**

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

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