Bookkeeper

1 month ago

Dartmouth, Canada Vanity Fashions Full time

_Vanity Fashions Limited _
- 34 Payzant Ave _
- Dartmouth NS B3B 1Z6 _

**Bookkeeper**
**Summary**

Responsible for the accounting, functions as well as the day-to-day office administration,
Reporting to the Owner/President, Accounting provides the link between daily routine and company direction and vision.
**Duties**

**_Accounts Payables _**:

- _ Set up Vendors in Sage
Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
Process vendor payments, Canadian & US -Visa/EFT & Checks

US Payables - pay by wire and adjust amount for exchange differences
Provide custom brokerage companies with clearance letters and other required information
Reconcile monthly VISA statements
Pay expenses
CCRA
- pay HST for Vanity Fashions
- pay monthly corporate tax for Vanity Fashions reconcile monthly statement for source deductions

**_Accounts Receivable _**:
Monitor account status
Perform A/R collection calls on overdue accounts
Post payments, prepare bank deposits
Process Credit card payments
Performs credit checks and determines approval or hold status on all new orders
Respond to customer inquiries
Ensures strict confidentiality of financial records

**_Month end procedures _**:

- _ Reconcile bank accounts, including petty cash
Reconcile Visas
Clear accounts payable accounts paid by wire, visa or EFT
Post recurring entries, prepaid expenses and payroll entries
Reconcile AR and AP sub ledgers to GL
Close previous month and open new month in Sage
- June 2019 _
- Vanity Fashions Limited _
- 34 Payzant Ave _
- Dartmouth NS B3B 1Z6 _

**_Commissions_**:

- _ Export commission information on 1st day of each month
Generate commission invoice copies
Enter Invoices and/or credits in Accounts Payable
Pay sales rep commissions on the 15th of each month for the prior month via EFT
Respond to queries from sales reps

**_Sales reps _**:

- _ Set up new sales reps in Sage
- create new rep number and add to AR and AP
- add new rep code to Inventory control - Locations
- assign correct commission rate
- change rep codes for customers in territory from old rep to new rep
- print territory listing and activity

When a rep leaves, change all customers for that rep to a temporary house account
(i.e.: H6)

**_Reporting _**

Submit electronic reports for Statistics Canada
Financial Comparison spreadsheet

**Working Conditions**

Working conditions are normal for office environment. Vanity Fashions work hours are
Monday to Friday 800am to 400pm.

**Knowledge and Skill Requirements**

Knowledge and understanding of business accounting procedures
Proficiency in the use of accounting software such as Sage 300
Proficiency in the use of Microsoft Office including Word, Excel, and Outlook
Good verbal and written communication skills
Ability to analyze data
Good organization and time management skills
Ability to use independent judgment and to manage and convey confidential information

**Personal Characteristics**

The ability to delegate tasks and provide leadership by example
The ability to anticipate business needs and proactively provide solutions
Tact and the ability to deal effectively with complex issues
Conscientiousness coupled with an ability to grasp the big picture
- June 2019 _

**Salary**: $20.00-$24.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Dartmouth, NS: reliably commute or plan to relocate before starting work (required)

**Experience**:

- SAGE 300: 2 years (required)
- Bookkeeping: 5 years (required)

Work Location: One location

Application deadline: 2023-02-04

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