Secretary Ii

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,500 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources and practical professional learning opportunities.

EIPS is recruiting a permanent full-time Secretary II at Fultonvale Elementary Junior High.

Fultonvale Elementary Junior High serves approximately 490 students in kindergarten to Grade 9, with 23 teaching staff and 10 support staff. The school is located in rural Strathcona County, AB, approximately 13 kilometres southeast of Sherwood Park, AB.

The Fultonvale Elementary Junior High mission is to provide a positive environment where students are able to develop to their full potential. The school promotes lifelong learning and continuous personal growth and development for all students, staff and families. The school motto "Feel the H.E.A.T." represents the basic beliefs of heart, excellence, attitude and teamwork.

Commencing August 23, 2023

35 hours per week (7 hours per day)

Open to internal and external applicants, priority will be given to permanent EIPS employees

EIPS offers a comprehensive benefit package

Key Duties/Responsibilities

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor. The following activities are typical examples of a Secretary II PowerSchool/PASI position at the Elementary level:
PowerSchool/PASI

Maintain student attendance daily, record student absence, appointments and late messages from parents

Call parents if the school has not been contacted regarding the student’s absence as directed by Administration

Update basic student demographic information

Maintain student cumulative files

May be responsible for creating basic reports

Maintain and verify the information for PASI submissions

Monitor changes and implications to funding

Responsible for providing audit information as requested by Alberta Education

Meet Alberta Education Reporting submission deadlines

Submit class size information report

Register new students

Secretary/Clerical

Responsible for telephone switchboard and direct calls to the appropriate department

Record and relay telephone messages to staff and students

Welcome and assist visitors to the school office

Distribute mail and courier material to mailboxes

Assist staff members with office equipment problems

Communication through Synervoice

Type correspondence, letters and memos for administrators and teachers

Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.

Take minutes at the staff meetings, type and distribute them to staff

Perform general office duties, file and photocopy

First Aid

Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration

Supervise students in case of illness or accidents

Attend to student injuries or illnesses

Document medical action is taken with the student

**Qualifications**:
Education and Experience

High School Diploma

Supplemented by related courses

Minimum one to three years of related experience in a school or office environment

Demonstrated Skills and Competencies

Accurate data entry skills

Good oral and written communication skills

Switchboard experience

Good interpersonal skills

Good organizational and time management skills

Good prioritization, organization, multitasking, problem-solving and time-management skills

Ability to work independently

Strong ability to adapt and manage change with frequent interruptions

Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

Personal suitability