Secretary Ii

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.
Elk Island Public Schools is recruiting a permanent Secretary II at Strathcona Christian Academy Secondary.

Commencing May 6, 2024

36.25 hours per week (Monday to Friday - 7.25 hours per day)

EIPS offers a comprehensive benefit package for permanent employees

Open to Internal and external applicants.

Strathcona Christian Academy Secondary serves approximately 630 students in grades 7 to 12, with 30 teaching staff and eight support staff. The school is located in Sherwood Park, AB.

Strathcona Christian Academy Secondary offers an Alternative Christian program and strives to meet the needs of individual students by enabling each student to pursue excellence, experience success and realize their potential in each course and school activity.

Alternative Christian schools within EIPS follow the regular provincial curricula interpreted from an Evangelical Christian Philosophy. A classified staff member is encouraged to bring a Christian viewpoint to issues and topics within their job description. Applicants should be able to support the teacher in bringing a Christian philosophy to issues and topics that arise in the classroom and the school. Applicants should include relevant information about their Christian philosophy of education in their cover letter.

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor.

KEY DUTIES & RESPONSIBILITIES

Secretary/Clerical
- Responsible for telephone switchboard and direct calls to appropriate department
- Record and relay telephone messages to staff and students
- Welcome and assist visitors to the school office
- Distribute mail and courier material to mailboxes
- Provide assistance to staff members with office equipment problems
- Communication through Synervoice
- Type correspondence, letters and memos for administrators and teachers
- Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.
- Take minutes at the staff meetings, type and distribute to staff
- Perform general office duties, file and photocopy

PowerSchool/PASI
- Maintain student attendance daily, record student absence, appointments and late messages from parents
- Call parents if school has not been contacted regarding student’s absence as directed by Administration
- Update basic student demographic information
- Maintain student cumulative files
- May be responsible for creating basic reports
- Maintain and verify information for PASI submissions
- Monitor changes and implications to funding
- Responsible for providing audit information as requested by Alberta Education
- Meet Alberta Education Reporting submission deadlines
- Submit class size information report
- Register new students

First Aid
- Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration
- Supervise students in case of illness or accidents
- Attend to student injuries or illnesses
- Document medical action taken with student

EDUCATION AND EXPERIENCE

Education
- High School diploma, supplemented by related courses

Experience
- Minimum of one (1) year related experience in a school or office environment.

Equivalencies will be considered.

KNOWLEDGE, SKILLS AND ATTITUDES
- Accurate data entry skills
- Good oral and written communication skills
- Switchboard experience
- Good interpersonal skills
- Good organizational and time management skills
- Good prioritization, organization, multitasking, problem solving and time management skills
- Ability to work independently
- Strong ability to adapt and manage change with frequent interruptions
- Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
- Personal suitability