Scheduling Coordinator

2 weeks ago

Halifax, Canada Thales Full time

Location: Halifax, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

**Position Summary**

**This role is Hybrid Halifax Location.**
- Reporting to the Coastal Planning Team Lead, for the role of the _**_Scheduling Coordinator _**_is to assist the Ship Maintenance Lead (SML) in organizing all required routines while developing an integrated schedule for the Work Period. The Scheduling Coordinator manages the preparation, monitoring, and maintenance of Work Period work lists and schedules. They ensure accurate and timely reports are produced as required along with updating real-time dashboards and communicating schedule changes across the enterprise. During the evolution of the Work Period, the Scheduling Coordinator will coordinate with the Technical Material Expeditor and advise if the identified Material is not in Stock. Additional tasks will include but not limited to; Raising Purchases Requisitions on behalf of the SML, collecting and organizing Objective Quality Evidence, and assisting Maintenance Coordinators with Work Pack Management. _

**Key Areas of Responsibility**
- The Assistant Maintenance Coordinator & Scheduler is responsible to the Coastal Planning Team Lead, and matrixed to the Ship Maintenance Team Lead, for the coordination, preparation, monitoring and maintenance of Waterfront Maintenance packages and schedules. The preparation and maintenance of these maintenance packages and schedules is done in conjunction with the various stakeholders (ie Ship Maintenance Lead, Team Leaders, FMF, and Sub-Contractors) as required. The work packages will be used to identify and validate that all required maintenance has been identified in the appropriate work period. The schedules will be used to identify the program critical paths in conjunction with end customers and other project companies and manage the work periods. _

The _Scheduling Coordinator for _is responsible to:

- Provision of general project support and administration activities to the Service Delivery Team
- Liaise with key stakeholders to develop valid and accurate bid and project maintenance packages;
- Liaise with key stakeholders to develop valid and accurate bid and project schedules;
- Liaise with key stakeholders to maintain valid and accurate project schedules in accordance with a weekly update cycle;
- Highlight areas of schedule and identify potential actions for improving performance;
- Advise the Ship Maintenance Lead of scheduling/production issues that might impact on key schedule dates;
- Ensure data transfer, data coordination between various program management software systems to ensure capture of accurate performance data;
- Reconcile performance data generated from the systems with real project performance through communication with members of the project team;
- Prepare regular reports and charts on project schedule progress and project performance in as required by the Ship Maintenance Lead and other stakeholders and as required;
- Carry out analysis of project schedule and cost performance;
- Assist the Ship Maintenance Lead through resource levelling and other appropriate scheduling techniques to identify suitable project execution strategies to reduce execution costs and improve schedule performance;
- Assist with planning functions including project structure with relevant documentation;
- Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams;
- Assist in ensuring Subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
- Attending meetings and preparing meeting agendas and minutes;
- Ensuring compliance with Health and Safety requirements (team effort);
- Monitor Material levels in relation to their Work Period; and
- Other tasking as required.

Health, Safety & Environment
- Comply with and ensure compliance of others to all relevant HS&E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment.
- Promote Thales’s Health, Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive manner

**Minimum Requirements**

Skills and Abilities:

- 3+ Years of experience of scheduling projects highly advantageous;
- Experience working within the Military or a Defense Contract or Project is advantageous;
- Experience in the marine industry as it relates to Shipbuilding, Ship Repair, or Ship Maintenance is advantageous;
- Competent use of Scheduling Tools (Microsof

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