Postgraduate Coordinator

**Position Details**:

- Position Information**Position Title**
- Postgraduate Coordinator

**Department/Unit**
- Psychiatry

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S171-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- Two (2) years

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.08 - $31.81 per hour ($45,639 - $57,886 per annum, 35 hours per week)

**Classification**
- C6

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health and IWK Health. Reporting to the Operations Manager, Psychiatry, the Postgraduate Coordinator will be responsible for providing administration support to and coordinating the Department of Psychiatry’s postgraduate residency program.

**Key Responsibilities**
- Act as primary contact and resource for various internal and external stakeholders (e.g. postgraduate residents, faculty, staff, committees, College of Physicians and Surgeons of Nova Scotia, and Royal College of Physicians and Surgeons of Canada) regarding postgraduate information and educational matters.
- Provide administrative support to the postgraduate director and associate director as required.
- Clerically coordinate postgraduate activities, including scheduling and coordination for orientation, lectures, presentations, exams and placements.
- Coordinate evaluation process as well resident rotation assignments, call schedules, and leaves.
- Maintain highly confidential files and records for current residents, faculty, community supervisors and all hospital rotations as well as completing scheduling, data entry and updates in Brightspace and One45 systems.

**Note**
The successful applicant will be eligible for hybrid work, if desired, (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administrative diploma with approximately five years’ related experience (or equivalent combination of training and experience).
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Publisher).
- Excellent interpersonal, communication (written and verbal) and organizational skills.
- Ability to work in a fast-paced environment with multiple overlapping deadlines while maintaining strong attention to detail.

**Assets**
- Experience in videoconferencing, database systems and online learning software such as One45, Brightspace and/or SharePoint.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- One (1)

**Open Date**
- 05/01/2023

**Close Date**
- 05/15/2023

**Open Until Filled**
- No

**Special Instructions to Applicant