Parish Manager

**PARISH MANAGER -Toronto, Canada**

**St. Joan of Arc Parish in Toronto, ON** seeks to employ a Parish Manager, a dynamic person with a passion for parish life who can take on many of the organizational and administrative responsibilities that typically fall to the Pastor. The Parish Manager will manage daily operations of the church, develop and manage the parish's communications, be responsible for organizing and running events, and be a key person of contact for priests, staff and volunteers. There may also be some scope for pastoral work.

**JOB SUMMARY**:
The Parish Manager is an administrator supporting the Pastor’s administrative responsibilities to the parish, which includes the church and all associated ministries. The Parish Manager is a steward of the financial, physical and human resources of the parish and has fiduciary responsibility for these areas. In collaboration with the Parish Pastoral Council, the Parish Finance Committee and other parish ministry committees, the Parish Manager ensures parish practices align with the Mission, Vision and Core Values of the parish and its administrators, the Franciscan Friars of the Atonement. Implementation of the Parish Revitalization Plan, and the Mission of the Franciscan Friars of the Atonement is an integral part of the Parish Manager’s responsibility.

**JOB DUTIES AND RESPONSIBILITIES**:
**Human Resources**
- Oversee compliance by the Church of all legal and financial requirements of the Diocese and the Governments of Canada and Ontario.
- Oversee the proper training and management of volunteers.
- Oversee the proper maintenance of Church filing and record keeping systems.
- Maintain hiring Policies and Procedures that support best hiring practices and provide for clear direction on human resources issues.
- Oversee the conduct of annual performance reviews with office staff.

**Financial Management, Reporting and Analysis**
- Liaise with the Bookkeeper, Finance Committee and Parish Pastoral Council to ensure the accurate and timely submission of financial information and assist with the annual audit.
- Oversee the submission of Diocesan and Government returns.
- Oversee envelope reporting and the issuance of tax receipts, providing direction when needed.
- Work to improve the effectiveness of office routines related to expense submissions, approvals and reimbursements.
- Assist with the preparation of letters to donors, handle donor inquiries, and coordinate periodic and regular mailings.
- Monitor the budget on an ongoing basis and bring concerns to the attention of the Pastor, the Parish Pastoral Council, and the Finance Committee.
- Assist with the annual preparation of budgets with stewardship and fundraising projects, as required.

**Office Management**
- Act as the central contact person and primary parish liaison for inquiries from parishioners, parish ministries and non-parish organizations, i.e., coordinate weddings, funerals, mass cards etc.
- Attend meetings of the Parish Pastoral Council and Finance Committee.
- Oversee the management of the building, including the security system.
- Oversee the computer network and manage access and passwords.
- Coordinate parish communication i.e., website, social media, bulletin preparation etc.
- Serve as the staff liaison with the Parish Pastoral Council and implement their direction to ensure the effective operation of the parish administratively.
- Act as the main administrative parish contact with the Archdiocese of Toronto.
- Ensure parish coverage in Pastor’s absence.
- Coordinate office coverage including vacations and Sundays.
- Seek and promote ongoing administrative improvements and processes, including openness to various training opportunities.

**Administration and Security**
- Emergency contact for security system, fire, and police.
- Ensure the daily security of the Church and Rectory.
- Oversee and coordinate police check paperwork and be responsible for volunteer Ministry Training.
- Oversee the contractual obligations of the Church, including its property insurance.
- Oversee the promotion of the rental of rooms for outside users.

**Marketing and Communications**
- Oversee the production of parish marketing publications, both hard copy and social media / on-line.
- Manage the maintenance and update of the parish website, on-line communications, and outdoor signage.

**JOB SKILLS/EXPERIENCE/QUALIFICATIONS**:

- Solid management and administrative experience, including management of direct reports.
- Efficient time management skills, a high level of flexibility, efficiency, productivity and accuracy, and the ability to maintain confidential information.
- Proven experience in senior administration, supervisory or leadership positions.
- Knowledge of sacramental rites, liturgy of the word and communion services, prayer, and team ministry.
- Excellent interpersonal, written, social media and oral communication skills with the ability to work collaboratively within a diverse p