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Administrative Assistant
4 weeks ago
**Job Opening**
**Non Union**
**Job Title**:
- Administrative Assistant - Student
**Job Opening Id**:
- 41763
**# Required**:
- 1
**Business Unit**:
- Community Services
**Division**:
- Commissioner's Office
**Location**:
- Headquarters Campbell East
**Standard Hours**:
- 35.00 / week
**Full/Part Time**:
- Full-Time
**Regular/Temporary**:
- Temporary
**Salary Grade**:
- STU
**Salary Range**:
- $ 19.57 - $ 21.08
**Post Date**:
- 2025-02-28
**Close Date**:
- 2025-03-13
**Division**:
Community Services; Commissioner's Office
**Important Notices & Amendments**:
Please be advised this is a student position. Applicants must be currently enrolled in or recently graduated from a post-secondary Office Administration program.
**Temporary Duration**:
Approximate Duration: 4 months - May to August 2025
**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.
At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.
For the Region's full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.
**Don’t have every qualification?**
**JOB SUMMARY**:
Under the direction of the Executive Assistant to the Commissioner, the student will provide a broad range of customer service and administrative support functions. This placement is within a professional, customer-focused, and highly confidential office environment, where the student will assist the Commissioner’s Executive Assistant and department administrative assistants. Niagara Region is dedicated to offering student employees valuable educational and professional experiences, providing increasing responsibility as their experience grows, all within a collaborative team-oriented atmosphere.
**QUALIFICATIONS**
**Education**
- Completion of or currently enrolled in Office Administration.
- Advanced knowledge/training in Microsoft Office Suite, including Word, Excel, PowerPoint and Microsoft 365 Apps, including OneDrive, OneNote and Teams.
**Other Competencies and Skills**:
- High degree of confidentiality and integrity
- Exceptional organizational skills and attention to detail
- Ability to prioritize tasks and co-ordinate time
- Excellent interpersonal skills and customer service skills
- Ability to manage stressful situations with tact and diplomacy
- Ability to communicate effectively and with discretion and professionalism verbally and in written form.
- Ability to multi-task in a fast paced environment
- Knowledge of Office procedures including Data collection, Records Management, Database Maintenance and Research
- Basic knowledge of AODA legislation and how it relates to documentation
**RESPONSIBILITIES**:
- Organizing and maintaining confidential files and assisting with assigned projects and duties.
- Handle and protect confidential and sensitive material with integrity.
- Ensure timely distribution and/or return of documents.
- Compose correspondence under the direction of Executive or Administrative Assistants and other staff of the department as requested.
- Provide general administrative support and back up functions on behalf of the department management staff such as scheduling meetings, minute taking etc.
- Coordinates meetings, preparing agenda packages, record proceedings, performing follow-up tasks for Committee and any sub-committees.
- Undertakes background research for information on special projects or other duties related to mandate of the division/department and to support policy/report preparation, identifying areas of interest and potential concern for Director/Manager review.
- Provide support to Divisional Administrative Assistants.
- Undertake special projects, tasks, power point presentations, or other related duties as requested.
- Set up files using records retention guidelines. File documents a
