Clinical Trials Site Manager

7 months ago

Surrey, Canada TruMinds Technologies Full time

The Clinical Trials Site Manager will oversee the day-to-day operations of the Centre for Neurology Studies (CNS), a boutique clinical trials company specializing in innovative research and consulting services in brain and mental health studies. This role offers an exciting opportunity to lead a dedicated team, drive groundbreaking research, and contribute to the advancement of neurological health. As the key figure in ensuring the smooth execution of clinical trials and the smooth running of our operations, you will be at the forefront of cutting-edge developments in brain and mental health.

**Responsibilities**

**Service Management**
- Act as the primary point of contact between site staff, investigators, subcontractors, and sponsors, facilitating effective communication and coordination. Establish and maintain positive, long-term relationships with all participating project stakeholders.
- Ensure sufficient resources are in place to meet project budget, timeline, and quality expectations.
- Drive timely initiation, conduct, and completion of clinical trials and contracted services.
- Represent the company at conferences and events, and contribute to marketing initiatives.

**People and Office Management**
- Lead the team by overseeing recruitment, development, and performance management. Take charge of workload management and team organization.
- Provide initial training, ongoing support, and mentorship to existing and new staff. Cover topics such as protocols, regulatory compliance, REB communications, site policies, and standard operating procedures (SOPs).
- Regularly track and generate reports on operational key performance indicators (KPIs). Prepare monthly progress reports on a project-by-project basis.
- Ensure that staff have the necessary resources to excel in their roles.
- Draft and manage contracts for vendors and subcontractors as needed.

**Financial Management**
- Assist the VP, Clinical Research in developing and managing annual operating budgets, project timelines, and personnel resources for successful simultaneous project execution.
- Oversee the CNS annual operational budget and all project budgets, negotiating additional funding as needed. Collaborate with the finance team to manage incoming and outgoing invoices.
- Support drafting and negotiating study proposals, project charters, legal contracts, budgets, and confidentiality agreements.

**Quality Management**
- Proactively manage risks by identifying, addressing, and resolving real and potential issues promptly. Implement mitigation strategies as needed.
- Conduct regular internal monitoring and quality control checks to ensure data integrity and protocol compliance.
- Lead quality improvement initiatives, including managing investigations and CAPAs, as per the CNS’ Quality Management Plan.

**Qualifications and Experience**
- Bachelor's degree in life sciences, nursing, or a related field.
- Minimum of 3-5 years of experience in clinical trial site management or a related role is preferred
- Comprehensive knowledge of clinical trial processes, GCP, and regulatory requirements.
- Strong grasp of budgets, contracts, forecasting, and invoicing in a clinical trials context
- Strong organizational, communication, and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Additional expertise in study design, technical writing, statistics, regulatory, and/or data management is an asset

**Job Type**: Permanent

Pay: $32.74-$44.25 per hour

**Benefits**:

- Dental care
- Paid time off
- Vision care

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- medical writing: 1 year (preferred)

Work Location: Hybrid remote in Surrey, BC V3V 0E8

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