Executive Assistant Ii

2 weeks ago

Vancouver, Canada Lululemon Full time

who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

A day in the life
Based in your SSC hub, in the hybrid workplace program, you are the connector between senior leadership and
departmental team needs. Principal scheduler, timekeeper, planner, and coordinator to a member of the lululemon
Executive Team, the Executive Assistant has a vital role in the success of their department.

**Tasks in this role include (but are not limited to)**:

- Display great business acumen and maturity in role.
- Daily collaboration and communications with the EA team.
- Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives
- Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges

for IT resources and refreshments in support of efficient meeting facilitation.
- Establishes work priorities and directs assignment of work to various department staff according to scope of

allowed authority.
- Acts as a communications liaison with Department as required.
- Prepares briefing notes and minutes of meetings, as required.
- Provides Executives with documentation needed for meetings and correspondence with the business.
- Delegates and follows up on action items that fall within realm of responsibility.
- Maintains confidential information for the business, team and leadership and ensures information is

handled appropriately.
- Coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and

rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive
travel plan.
- Responsible for accurate and timely financial management including: Executive expenses, raising purchase

orders, paying invoices in accordance with payment terms, approval of department expenses, including the
review of employee expense claims for accuracy and adherence to policy on behalf of Executive.
- Supports space planning needs for department growth.
- Special Projects as assigned by Executive.
- In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members

of their Leadership Team

**Qualifications**:

- 7+ years’ experience or equivalent in an administrative and or executive support level capacity with

increasing responsibilities.
- Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
- Able to observe and maintain the utmost confidentiality.
- Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
- Ability to work in a fast paced environment
- Experience working with a publicly traded company.

Key skills & core values you bring
- Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences
- Integrity/Honesty: Behaves in an honest, fair, and ethical manner
- Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and

directs people as they work
- Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks

partnerships and diverse perspectives
- Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced

environment
- Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions
- Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve

goals/vision/further the mission; considers the 'big picture' implications of decisions
- Resilience: Remains persistent; recovers quickly from setbacks

**Must haves**:

- Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
- Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
- Communicates with honesty and kindness, and creates the space for others to do the same.
- Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
- Fosters connection by putting people first and building trusting relationships.
- Integrates fun and joy as a way of being and working, aka doesn’t take themselves too seriously

Additional Notes
Authorization to work in Canada is required for this role.

Compensation and Benefits Package

At lululemon, investing in our people is a top priority. We believe that when life work

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