Administrative Assistant and Logistics Coordinator

7 months ago


Calgary, Canada ICE WESTERN SALES LTD. Full time

**Company**

ICE Western started back in 1991 in Calgary, Alberta.

We manufacture a highly complex Custom HVAC units for commercial and industrial market, worldwide.

Over the years, sales have increased dramatically and now ICE Western has a state of the art industrial manufacturing facility located on 5 acres in South Foothills Industrial Park Calgary Alberta. In May 2016, we added an extra 40,000 square feet addition to our existing facility, allowing us to address the demand for our products. We are a rapidly growing organization with over 100 employees.

ICE Western is committed to provide service, safety as well as innovation of our products.

The president of ICE Western is involved in the business daily, to explore other business opportunities worldwide, while the economic situation in Alberta is gloomed.

We are looking for talents, we offer competitive wages and benefits. Please apply.

**Duties and Responsibilities**
- Job Cost Tracking
- Prepare forms and templates for costing using MS Excel.
- Ensure all departments are providing the required forms for job cost.
- Monthly reporting for job costing.
- Arrangement of transportation of material and equipment from the suppliers and to customers (LTL, FTL and partial trucks)
- Request quotes from carriers and ensure competitive rates are obtained.
- Coordinate delivery with customers, answer customer queries.
- Customs documentation for US bound shipments.
- Monitoring shipment costs and timelines.
- Establish a system for appointments for pick ups with shipping department.
- Address and resolve shipment issues
- Assist with other administrative tasks as required

**Job Qualifications**
- Bachelor's or Associate's degree in business
- Incredible attention to detail
- Ability to work with an ERP system
- Basic understanding of different type of trucks that can be used to ship equipment
- Proficient in Microsoft Office to update reports on an ongoing basis.
- Ability to collaborate with many different teams
- Excellent communication skills
- Dynamic and energetic
- One to three years related experience in manufacturing.
- Must be organized and have the ability to handle multiple tasks and troubleshoot any challenges that may arise.

**Benefits**
- Health and Dental Coverage
- Vision Coverage
- RRSP program
- Long Term and Short Term Disability Program
- Paid Vacation
- Employee assistance program

**Acknowledgement of job description**: I have read and understand the job description regarding my employment with ICE Western Sales Ltd.

**Company COVID-19 Compliance**

ICE Western is taking action to contain the COVID-19 outbreak. We are fulfilling our general obligation or duty to ensure that the health and safety of every person employed in the company is protected while they are working. ICE promotes regular and thorough hand washing, put sanitizing hand rub dispensers in prominent places around the workplace and provide access to places where staff, contractors, and customers can wash their hands with soap and water. Also, we keep the workplace clean and hygienic, promote good respiratory cleanliness and comply with Alberta Health Services’ guidelines to keep our employees safe during COVID-19 pandemic.

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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