Academics Coordinator, Ilsc Vancouver and North

3 weeks ago

Vancouver, Canada ILSC Education Group Full time

**ROLE**: Academics Coordinator, ILSC Vancouver and North Vancouver Juniors Programs
**PROGRAM**: Summer Juniors Programs at North Vancouver campus and ILSC Vancouver downtown campus

**REPORTS TO**: Vancouver Juniors Program Manager

**DURATION OF PROGRAM**: 6 weeks - July 2 to August 13, 2023

The Academics Coordinator is responsible for assisting in the successful delivery of the academic component of the North Vancouver Juniors Program and the ILSC Downtown Vancouver Juniors Program, ensuring students are placed in appropriate classes, that teachers have required materials, and that curriculum and lessons are interesting and engaging throughout the program to the maximum benefit of students.

This is a key management position and is a combination of an administrative and supervisory role. This is a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular.

**The schedule timeline and hourly requirements are as follows**:

- Full time hours on-site at ILSC North Vancouver campus will begin on June 28, 2023, until August 13, 2023
- Pre-program staff training at ILSC North Vancouver will take place from June 28, 2023, to June 30, 2023
- Your weekly work schedule will consist of six consecutive days of work, followed by one full day off per week
- Remuneration is $825/week (37.5 hours)

**Duties and Responsibilities**
The job duties of this position include, but are not limited to:
Program Set-up and Closure
- In collaboration with the Vancouver Juniors Program Manager and/or the ILSC Vancouver Director of Academics, participate in the interviewing and hiring of the teachers for the North Vancouver Juniors Summer Program
- Assist in the setting up of the academic programs in advance of students’ arrival and assigning duties to teachers as required
- Unpack and pack academic resources at the beginning and end of the ILSC North Vancouver Juniors programs and monitor usage, reporting any missing or damaged materials to the Juniors Program Manager
- Lead academic meetings at the pre-program training and staff orientation, and each week during the program
- Lead and coordinate teacher/classroom assignment at ILSC North Vancouver campus
- Assist in induction of students and group leaders into the program ILSC North Vancouver program
- Check that classrooms are in good order and equipped with necessary facilities
- Review student placement tests and assign students to classrooms based on age and level
- Coordinate teacher’s classroom schedules and curriculum resources

Academic Program
- Welcome students on the first Monday of each student’s first week, explaining the academic program and expectations and allocating students to groups based on their age and placement test results
- Create appropriate level/number of classes and assign teachers accordingly based on the 1:16 ratio (North Vancouver Juniors Program)
- Advise and support teachers in the delivery of lessons and conduct weekly on-site training and professional development sessions (North Vancouver Juniors Program)
- Provide teachers supplementary curriculum materials for excursion lessons and project work
- Observe teachers and provide feedback on performance
- Ensure the prompt completion of student report forms, certificates, and other academic documentation
- Replace teachers as required during their assigned teaching hours if another replacement teacher is unavailable or in the case of an emergency (North Vancouver Juniors Program)
- In collaboration with the Juniors Program Manager and Activity Coordinators, take responsibility for the maintenance and care of the school building e.g., locking up, lights off, general tidiness, etc.
- Attend and lead weekly student graduation ceremonies (typically, Fridays)

Students
- Manage student and staff welfare and disciplinary issues during the program including student illness and employment issues
- Monitor and track student attendance during morning assembly, lunchtime and in the evenings, ensuring that homework and lesson times are respected
- Monitor student performance and satisfaction through student reports, evaluations, classroom records, weekly progress checks, end-of-program questionnaires etc.

Other
- Participate in weekly meetings with the Junior Programs Manager and ILSC Vancouver Director of Academics
- Welcome visitors to the program as required (e.g., third party agents, colleagues from ILSC, language agencies, accrediting inspectors etc.)
- Assist with staff evaluations at the end of the program

**Skills and Attributes**

Essential
- MA or Undergraduate in TESL related field/DELTA
- Experience managing a team
- Experience of working with children and teenagers
- Familiarity with ESL materials and curriculum development
- At least 2 years’ experience teaching ESL

**Additional Requirements of the Job
- Criminal Record Police Check
- Medical records and immunization reports may be required

**Contact Information**

**About ILSC**

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