Executive Assistant

3 weeks ago

Ottawa, Canada CFMWS Full time

**WHO WE ARE**
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

**THE ROLE**
As the Executive Assistant to the Chief Corporate Secretariat, you will provide exceptional senior administrative support to the Corporate Services Division while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. Building networks and stakeholder relations within the Executive Assistant cadre is important for effective overall organizational communication.

You will schedule appointments and meetings, manage agendas and documents, coordinate travel arrangements and prepare travel claims and expense reports for the team. You will manage correspondences and enquiries, including researching for reference documentation, monitoring, re-directing, and following-up on correspondence and enquiries, research, draft and edit correspondence, reports, plans, lists and briefing notes.

This role requires the ability to efficiently manage priorities and tasks while coordinating the flow of information and utilizing innovative problem-solving skills to facilitate solutions and effective communication. Great customer service skills and an aptitude to learn and grow are important.

In this fast-paced environment, everyone works as one team. If you adapt well to improving business processes, thrive in a customer-focused environment, have excellent organizational and communication skills, and have a positive attitude, this is the role for you

**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field AND some years of experience in office administration, or a related field

**Experience**

In office administration and project management

In developing and implementing administrative and office procedures

In budget administration

In records management

In maintaining filing systems

In drafting correspondence and reports

In making travel arrangements

**Competencies, Skills and Abilities**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

**LANGUAGE REQUIREMENTS**
Bilingual Essential

Reading: Advanced Level

Writing: Functional Level

Oral: Advanced Level

**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CF One Member Appreciation.

**OTHER INFORMATION**
Any past experience in legal matters will be considered as an asset.

This position has an assigned location and may allow flexible work options such as remote or hybrid work but the employee must be able to report to the assigned work location at their own cost if required. Remote work may be required depending on health and safety considerations.

The selection process will be done virtually.

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS06886

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