Executive Assistant

2 weeks ago

Ottawa, Canada Cooperation Canada Full time

Full professional competence in both of Canada’s official languages is required - all staff at Cooperation Canada are bilingual and meetings are routinely held in both languages. This will be tested during the recruitment._

**ABOUT THE ORGANIZATION**

**Who is the Executive Assistant?**

The Executive Assistant, reporting to the CEO and closely collaborating with the COO, plays a vital role in providing comprehensive support to both executives and the Board of Directors. With a proactive approach, they ensure effective leadership and management by seamlessly managing the CEO's office, facilitating board engagement, and coordinating with internal and external stakeholders. Their strong communication skills and attention to detail are evident in their ability to support organizational planning and execute various meetings and events, contributing significantly to the organization's success.

The Executive Assistant is a pivotal role for the organization, blending exceptional organizational acumen with meticulous attention to detail to ensure the seamless functioning of the CEO's Office and the coordination of Board of Directors' activities. This role demands a self-driven and proactive individual, proficient in working autonomously to fortify effective leadership, governance, and management throughout the organization. Moreover, adept communication skills are imperative, as the Executive Assistant serves as a conduit for engagement between internal stakeholders and external counterparts, facilitating organizational planning endeavors and meticulously orchestrating the successful execution of meetings and events. This position represents a critical blend of administrative competence and interpersonal skills, serving as a fundamental pillar of operational excellence within the company's structure.
- Functional ability in English and French.
- Knowledge: At least one year of relevant governance experience, matched with some post-secondary education in relevant field(s), or equivalent experience.
- Communication: Strong interpersonal skills with a commitment to diversity and equity.
- Organization: Excellent time management and attention to detail.
- Initiative: Demonstrated ability to work independently within guidelines.
- Judgment: Exercises tact and discretion with confidential information.

**If you want a more detailed breakdown of your responsibilities and our recruitment process, you can find more information **here**.**

**Interested?**

Applications are accepted on an ongoing basis with the **final submission deadline June 9th, 2024 at 11:59PM**. While timelines can shift, our goal is to have the position filled by the end of June 2024. We will keep you updated on our timelines throughout the recruitment process.

We thank all applicants for their interest; however, only those pre-selected will be contacted.

********
- Une maîtrise complète des deux langues officielles du Canada est essentielle. Tout le personnel de Coopération Canada est bilingue et les réunions se tiennent régulièrement dans les deux langues. Ces compétences seront testées pendant le processus de recrutement._

**AU SUJET DE L’ORGANISME**

**Qui est l’assistant-e à la direction?**

L'assistant-e à la direction, qui relève de la directrice générale et collabore étroitement avec la directrice des opérations, joue un rôle essentiel en apportant un soutien complet aux dirigeant-e-s et au conseil d'administration. Grâce à une approche proactive, il/elle assure un leadership et une gestion efficace en gérant de manière transparente le bureau de la directrice générale, en facilitant l'engagement du conseil d'administration et en assurant la coordination avec les parties prenantes internes et externes. Leurs solides compétences en communication et leur souci du détail sont évidents dans leur capacité à soutenir la planification organisationnelle et à organiser diverses réunions et événements, contribuant ainsi de manière significative au succès de l'organisation.

L'assistant-e à la direction joue un rôle essentiel pour l'organisation, alliant un sens exceptionnel de l'organisation à une attention méticuleuse aux détails, afin d'assurer le bon fonctionnement du bureau de la directrice générale et la coordination des activités du conseil d'administration. Ce rôle exige une personne motivée et proactive, capable de travailler de manière autonome pour renforcer l'efficacité du leadership, de la gouvernance et de la gestion dans l'ensemble de l'organisation. En outre, il est impératif de posséder d'excellentes compétences en matière de communication, car l’assistant-e à la direction sert d'intermédiaire entre les parties prenantes internes et les homologues externes, en facilitant les efforts de planification organisationnelle et en orchestrant méticuleusement l'exécution réussie de réunions et d'événements. Ce poste représente un mélange critique de compétences administratives

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Greener Homes Group Full time

    **Executive Assistant** Greener Homes Group is seeking an Executive Assistant. The Executive Assistant will work closely with the CEO to manage daily administrative tasks and assist in coordinating events. The Executive Assistant will also be responsible for maintaining a professional image and communicating with clients. This is a hands-on position,...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area (“GTA”), and our continued growth and...

  • Executive Assistant

    7 days ago

    Ottawa, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO’s office includ

  • Executive Assistant

    3 hours ago

    Ottawa, Canada Egg Farmers of Canada Full time

    **Executive Assistant** Egg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis. Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more! The ideal candidate MUST have experience supporting a Director or...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis. Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more! The ideal candidate MUST have experience supporting a Director or...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis. Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more! The ideal candidate MUST have experience supporting a Director or...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more!The ideal candidate MUST have experience supporting a Director or Executive.Responsibilities Build...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Kinaxis Full time

    At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact. Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more!The ideal candidate MUST have experience supporting a Director or Executive.ResponsibilitiesBuild...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more!The ideal candidate MUST have experience supporting a Director or Executive.ResponsibilitiesBuild...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis. Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more! The ideal candidate MUST have experience supporting a Director or Executive. Responsibilities ...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Altis Recruitment Full time

    Our healthcare client is seeking an Executive Assistant to join their team on a permanent full-time basis.Perks: Hybrid work model, 4 weeks' vacation, employer paid benefits, shutdown between Christmas & New Years, flexible hours, Personal + Sick days and more!The ideal candidate MUST have experience supporting a Director or Executive.ResponsibilitiesBuild...

  • Executive Assistant

    1 month ago

    Ottawa, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada The Royal Canadian Geographical Society Full time

    The Royal Canadian Geographical Society’s Executive Assistant works directly with the CEO, showcasing a flawless attention to detail, while managing multiple tasks and priorities in a fast-paced environment. The Executive Assistant has an accountability mind-set and supports the CEO in an administra

  • Executive Assistant

    1 week ago

    Ottawa, Canada MultiCraft Full time

    Title: Personal & Executive Assistant As _Personal & Executive Assistant_, you will be assisting the Vice President and CEO with a broad variety of tasks and assignments, with a strong focus on travel arrangements. Your role within the company is to support the Executive Team, to provide the necessary tools, resources and information needed for them to make...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Action Canada for Sexual Health and Rights Full time

    **Role Overview** We are currently hiring a full-time **Executive Assistant** to be based out of our Ottawa office. Reporting to the Executive Director, the Executive Assistant will be responsible for supporting the governance function of the organization; assisting the Executive Director in organizing and scheduling meetings; and supporting operational,...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada The Child Development Centre Full time

    **Would you like to accelerate your career at a company that is building solutions to enhance people’s lives? Here’s your chance!** **Job Title**:Executive Assistant **Location**: Ottawa **Job Type**:Permanent, full-time **Job Status**:Hybrid with flexible working hours **Reports to**:Senior Vice President, Operations **Compensation**: $70-80K based on...

  • Executive Assistant

    5 days ago

    Ottawa, Canada Restore Medical Clinics Full time

    Restore Medical Clinics (RMC) is a fast-paced medical complex that takes a multidisciplinary approach to deliver healthcare services for the total person by providing a full range of medical services in one convenient location. Our vision is to provide compassionate, collaborative, and comprehensive care to all. RMC currently offers patients access to...