Accounts Payable Clerk

2 weeks ago

Winnipeg, Canada Manitoba Liquor and Lotteries Full time

Full Time Employment Opportunity COMPETITION #MLL252/22-23

Reporting to Accounts Payable Supervisor, the Accounts Payable Clerk is responsible for the processing and subsequent payment of invoices with appropriate documentation of goods and services received, employee expense claims, and various other supplier invoices. This position maintains accounts payable files and assists with month-end and year-end activities.

**Duties**:

- Match supplier invoices and receiving documents to purchase orders and agreements.
- Verify calculations and ensure proper general ledger coding on supplier invoices and employee expense claims.
- Ensure expenditures have been authorized by the appropriate signing authority.
- Ensure all necessary taxes are correctly reported or self-assessed.
- Submit employee expense claims to Accounts Payable Supervisor for review, prior to processing in the employee expense module of the financial system.
- Input supplier invoices in the accounts payable module of the financial system, which includes matching invoices to system receipts and creating cost or service messages where required, prior to routing for required approvals.
- Maintain up-to-date and organized accounts payable files including unpaid supplier invoices and unmatched receiving documents in the electronic file system, including capturing of all required supporting documents
- Initiate supplier maintenance requests.
- Reply to invoice related inquiries from suppliers and employees in a professional and timely manner.
- Complete cheque and electronic funds transfer (EFT) payment runs within established deadlines, and on an as needed basis.
- Print cheques to be matched and verified prior to payment being sent to suppliers and employees.
- Sort verified cheques for proper delivery method requested as required.
- Complete miscellaneous exports/imports for verification, including monthly taxi slip spreadsheet imports, and Brandon and Churchill home deliveries exports.
- Review and verify freight invoices.
- Perform various verification activities prior to entry release in the financial system.
- Support and comply with policies, procedures, practices and Corporate Responsibility commitments.
- Complete required courses and training.
- Attend meetings as required.
- Other related duties as assigned.

**Primary Qualifications**:

- Completion of a Grade 12 High School Diploma.
- Completion of or current enrollment in a recognized accounting program such as an Accounting or Business Administration diploma or certificate (preference given to the Advanced Certificate in Accounting and Finance). An equivalent combination of education and job related experience will be considered.
- A minimum of one year experience in accounts payable and experience in a computerized accounting environment.
- Demonstrated understanding of accounts payable principles, policies, and procedures related to the acquisition of supplies or services, employee expense reports, and approval levels.
- High standard of quality and accuracy; attention to detail a must.
- Excellent written and verbal communication skills. Strong customer service skills is essential.
- Advanced data entry skills and intermediate skills in Microsoft 365 (Word, Excel, Outlook and Teams).
- Satisfactory work performance in the preceding twelve (12) months is a requirement. Attendance rate will be a factor in the pre-screening process.

**Secondary Qualifications**:

- Bilingual (French/English) language skills.
- **Testing may form part of the screening/selection process. Employment Equity will be a factor in the recruitment process. Circumstances may arise where the bulletin may need to be withdrawn or the number of positions may need to be increased depending on the Collective Agreement._

**Salary**: $18.31-$22.49

**Bargaining Unit**:CUPE

**Location**: Buffalo Place
- We thank all interested applicants, however, only those selected for interviews will be contacted._

**Salary**: $18.31-$22.49 per hour

Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: One location

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