Front Desk Coordinator
2 weeks ago
**Halifax's Largest Real Estate Brokerage in the region is looking for a Front Desk Coordinator from 8:30 AM - 4:30 PM Monday through Friday. We are looking for a professional, efficient and friendly face to manage the front desk operations that may include but are not limited to the following**:
- **Greeting all clients and visitors to the office in a friendly manner**
- **Managing incoming calls to the office in a helpful and friendly manner**
- **Receive deposits on home purchases, and commission cheques on closed deals**
- **Managing storage room security and contents**
- **Managing all agent requests in a friendly and helpful manner**
- **Coordinating couriers**
- **Assembling weekly Open House flyers for in-person sales meetings**
- **Coordinating the schedule & preparation of meeting rooms**
- **Coordinating agent duty schedules for multiple offices**
- **Coordinating & upkeep of all common area supplies & devices**
- **Ensure adequate supply of office stationery, general supplies, office furniture, signage and other equipment, as needed.**
- **Assist with office space inquiries and moves**
- **Arrange travel accommodations for key personnel**
- **Determine various office and agent needs and keep management informed**
- **Helping coordinate gifts, flowers and other items for agents**
- **Ongoing supervision of kitchen tidiness**
- **Printing and compiling marketing pieces as requested**
- **Provide support to various RLPA departments**
- **Basic IT support tasks such as setting up printers, troubleshooting computers (MAC and PC)**
- **Other administrative requests from management, administration and agent population**
- **Responsible for ensuring that policies and organizations standards are adhered to within the office environment**
- **Overall office management**
QUALIFICATIONS/SKILLS:
- Previous experience as a receptionist or in an office position considered an asset.
- Ability to work with different internal and external customers in a professional manner.
- Ability to work in a fast paced environment
- Ability to prioritize tasks effectively
- Strong written and verbal communication skills.
- Strong technical skills.
- Experience working with the Google Platform (Gmail, Google Drive, Sheets, Calendar, Forms, Slides, Zoom, Streak etc)
- High level of professionalism and ability to possess a professional appearance at all times.
- Ability to work both as a part of a team and independently with high degree of accuracy and without immediate and constant supervision.
- Data input and technology skills.
Work remotely
- No
**Job Types**: Contract, Full-time
**Salary**: $30,000.00 per year
**Benefits**:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
**Experience**:
- office management: 2 years (preferred)
- Administrative Assistance: 2 years (preferred)
Work Location: In person
Application deadline: 2024-02-09
Expected start date: 2024-02-19
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