Secretary 3

4 days ago

Winnipeg, Canada Shared Health Full time

**Requisition ID**:371147

**Position Number**:20065175

**Posting End Date**:December 5, 2024

**City**:Winnipeg

**Employer**: Shared Health

**Site**:Shared Health - AFM Corporate - Winnipeg

**Department / Unit**:SH Mental Health - ECHO

**Job Stream**:Non-Clinical

**Union**:CUPE

**Anticipated Start Date - End Date**:12/09/2024** - **12/09/2025

**Reason for Term**:Other Leave

**FTE**: 1.00

**Anticipated Shift**: Days

**Work Arrangement**: Hybrid

**Daily Hours Worked**:7.25

**Annual Base Hours**:1950

**Salary**:$21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
The incumbent is responsible for providing clerical support to the Manager(s) and programs including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the SAP staff scheduling system, updating the day to day schedule changes in SAP and running staffing reports as requested. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned. The Secretary 3 will be tasked with supporting administrative activities for program initiatives.

**Experience**:

- Minimum two years previous related experience, preferably in a health care setting.

**Education (Degree/Diploma/Certificate)**:

- Complete Grade 12 education, Manitoba Standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Typing 50 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
- Knowledge and experience using SAP.
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.

**Physical Requirements**:

- May be required to work safely in a typical computerized office environment with frequent meetings. Must be able to function in a high volume, high traffic environment.This term position may end earlier as outlined in your collective agreement.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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