Program Assistant

2 weeks ago

Vancouver, Canada MOSAIC Full time

**MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh (Squamish), sel̓íl̓witulh (Tsleil-Waututh), xʷməθkʷəy̓əm (Musqueam), qiqéyt (Qayqayt), sc̓əwaθən məsteyəx (Tsawwassen), kʷikʷəƛ̓əm (Kwitwetlam), q̓ic̓əy̓ (Katzie), qʼʷa:n̓ƛʼən̓ (Kwantlen), SEMYOME (Semiahmoo) and Matsqui nations where we are privileged to carry out our mission.**

**WHY YOU SHOULD WORK WITH US**:
MOSAIC is one of Canada’s largest settlement non-profit organizations. Our newcomer services change the lives of immigrants, refugees, and individuals from diverse backgrounds in Greater Vancouver and throughout BC. For the past 45 years, MOSAIC has worked to strengthen communities by advocating for positive changes and supporting newcomers in building their new lives in Canada. As an employer we are committed to fostering a diverse and inclusive workplace where employees can trust that their skills and contributions are valued. We advocate for and promote equitable employment opportunities for women, Indigenous Peoples, people with disabilities, persons of diverse sexual orientation, gender identity or expression (2SLGBTQI+), and racialized individuals. We have been recognized in the 2019 List of Best Workplaces in Canada (100-999 employees), the 2020 list of Best Workplaces Managed by Women and 2021 List of Best Workplaces in Canada (100-999 employees) by the Great Place to Work® Institute. Our employees benefit from many diverse perspectives, taking part in training opportunities for career growth.

**JOIN OUR TEAM**

We are looking for a motivated **Program Assistant** to join our **WorkXP Internship Program** team

**POSITION FUNCTION**:
The **Program Assistant** is responsible for providing support to the program, coordinator, staff, and clients through effective, timely performance of administrative and clerical duties.

**QUALIFICATIONS**:

- Certificate or diploma in business administration, office management, or a combination of work and appropriate office administration experience.
- Current and satisfactory Criminal Record Check required.

**DESIRED SKILLS AND QUALIFICATIONS**:

- Experience providing administrative or clerical support including data entry skills.
- Excellent customer service skills.
- Strong interpersonal and written communication skills.
- Strong organizational and time-management skills.
- Ability to work independently and in a team environment.
- Proficiency in Microsoft Office suite, Microsoft Teams, publishing software, databases, and the ability to operate standard office equipment.
- Tactful, discreet, diplomatic, patient, flexible and possesses cultural sensitivity and excellent judgement in decision-making.
- Strong attention to detail.

**KEY RESPONSIBILITIES**:

- Perform administrative tasks: answer inquiries about the programs/projects; file documents; produce documents and spreadsheets; order office/program supplies and maintain inventory if necessary; code invoices, enter/record financial data and other data, track applicants and update data base.
- Support clients: pre-screen applicants, assess eligibility, handle program registration; maintain client records; provide information/referrals and orientation; send regular job leads to participants, and additional support as assigned.
- Support Employment Service Advisors: assist with the Intake process of clients and employers, ensure program forms are completed, schedule meetings, prepare and/or assist with correspondence, presentations, marketing, reports, and surveys.
- Manage the Participant and Employer Trackers / Data Base and update when necessary.
- Research and compile information and data.
- Maintain and provide statistics on participant and employer progress.
- Maintain client files to proper standards.

**HOURS**:Part time - 21hrs per week. This is a contract position until March 31, 2024.

**STARTING PAY**: Commensurate with experience.

**BENEFITS**:

- A competitive benefits package is provided with contracts of at least 1 year in length and which offer a minimum of 17.5 hours of work per week_.

**DEADLINE**:April 10, 2023

**IMPORTANT NOTES**:

- Before applying, you must be legally permitted to work in Canada through citizenship or permanent resident status. If you have a work permit, please ensure that it allows you to work for the duration of this position.
- We are committed to creating a safe and healthy working environment for our employees. MOSAIC employees are expected to adhere to several policies and procedures such as _Right to a Respectful Workplace_, _Code of Conduct_, and _COVID-19 Vaccination_.

  • Educational Assistant

    2 days ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • Educational Assistant

    2 days ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments and social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child-centered, inquiry-based learning. - EAs...

  • Educational Assistant

    2 days ago

    North Vancouver, Canada Saplings Outdoor Program Full time

    **Educational Assistant(s) - Elementary.** - We are hiring Educational Assistants for our multi-aged, nature-based K-5 school. - EAs will participate in weekly meetings, student assessments, social-emotional development plans, and are responsible for the daily support of children while helping to facilitate child centered, inquiry-based learning. - EAs may...

  • Undergraduate Programs Assistant

    4 days ago

    Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Undergraduate Programs Assistant Department Administrative Support | BIE Advising and Work Learn_TA | Vancouver School of Economics Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date May 16, 2024 **Note**: Applications will...

  • Undergraduate Programs Assistant

    5 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6) Job Title Undergraduate Programs Assistant Department Administrative Support | BIE Advising and Work Learn_TA | Vancouver School of Economics Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date May 16, 2024 Note: Applications...

  • Taps Program Assistant

    5 days ago

    Vancouver, Canada Gordon Neighbourhood House Full time

    **TAPS (Therapeutic Activation Program for Seniors) Program Assistant** - Internal/External Job Posting_ **Key Duties and Responsibilities** **Program Management and Coordination** - Assist with planning, organizing, delivering and evaluating the TAPS program in accordance with goals and outcomes provided by the funder; - Working collaboratively with local...

  • Content and Programming Assistant

    2 days ago

    Vancouver, Canada Vancouver Chinatown Foundation Full time

    **Position Title**:Content and Programming Assistant **Reporting Relationship**:Head of Interpretation and Content Development **Location**:Vancouver, BC **Role Overview** The Content and Programming Assistant at Chinatown Storytelling Centre will be supporting the research and development of content and execution of programs. The Content and Programming...

  • Underwriting Assistant- Personal Line

    4 days ago

    Vancouver, Canada Specialty Program Group Canada Full time

    **INTRODUCTION** Specialty Program Group Canada is a fast-paced Insurance Managing General Agency (MGA) that provides innovative underwriting solutions for our network of brokers across Canada. Our success has been based upon our leadership, integrity, innovation, and service. Our Cansure brand is seeking an Underwriting Assistant to join our growing team...

  • Career Program Assistant

    Found in: Appcast CA C2 Glassdoor - 6 hours ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Career Program AssistantLocation: Vancouver, BC (Hybrid)Reports To: Associate Director, Career Development CentreApplication Requirement: Cover LetterPrimary PurposeUnder the direction of the Associate Director, Career Development Centre, the Program Assistant provides operational and administrative assistance to the Program team,...

  • Undergraduate Programs Assistant

    Found in: Talent CA C2 - 2 days ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryResponsible for a variety of complex tasks in connection with the administrative functions of the Economics undergraduate programs (Major/Minor/Honours/Combined Majors). Supports the academic success, development, and retention of approximately 1000 domestic and international students. Works collaboratively with the Directors of Undergraduate...

  • Undergraduate Programs Assistant

    Found in: beBee jobs CA - 4 days ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Undergrad Student Supp 3 (Gr6)Job TitleUndergraduate Programs AssistantDepartmentAdministrative Support | BIE Advising and Work Learn_TA | Vancouver School of EconomicsCompensation Range$4, $4,676.00 CAD MonthlyPosting End DateMay 16, 2024Note: Applications will be accepted until 11:59 PM on...

  • Program Assistant

    6 days ago

    Vancouver, Canada British Columbia Public School Employers' Association | Make a Future - Careers in BC Education Full time

    This vacancy is advertised on behalf of the BC School Trustees Association (BCSTA) The British Columbia School Trustees Association aspires to embody and work in support of anti-racism, diversity, equity, and inclusion. BCSTA welcomes qualified applicants who value equity and diversity as essential to excellence. You may wish to share some lived experiences...

  • Treatment Program Assistant Manager – Men’s Program

    Found in: Talent CA C2 - 3 weeks ago

    Vancouver, Canada The Salvation Army Full time

    Description The Treatment Assistant Manager – Men’s Program is responsible for oversight of Harbour Light’s bed-based substance use treatment and recovery services for adult men. They supervise the Men’s Treatment counselling and support staff, program implementation, and administrative functions. The Assistant Manager – Men’s Program...

  • Treatment Program Assistant Manager – Women’s Program

    Found in: Talent CA C2 - 3 weeks ago

    Vancouver, Canada The Salvation Army Full time

    Description The Treatment Assistant Manager – Women’s Program is responsible for oversight of Harbour Light’s bed-based substance use treatment and recovery services for adult women. They supervise the Women’s Treatment counselling and support staff, program implementation, and administrative functions. The Assistant Manager – Women’s...

  • Professional Programs Assistant

    Found in: Talent CA C2 - 5 days ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryThis position facilitates the smooth and efficient operation of the CMPS professional programs, in a manner consistent with the department’s goals and objectives. This includes: coordinating a variety of complex tasks and administrative functions to support the CMPS professional programs, providing front line contact and communication to...

  • Treatment Program Assistant Manager – Men’s Program

    2 weeks ago

    Vancouver, Canada The Salvation Army Full time

    The Treatment Assistant Manager – Men’s Program is responsible for oversight of Harbour Light’s bed-based substance use treatment and recovery services for adult men. They supervise the Men’s Treatment counselling and support staff, program implementation, and administrative functions. The Assistant Manager – Men’s Program will work closely with...

  • Treatment Program Assistant Manager – Men’s Program

    2 weeks ago

    Vancouver, Canada The Salvation Army Full time

    The Treatment Assistant Manager – Men’s Program is responsible for oversight of Harbour Light’s bed-based substance use treatment and recovery services for adult men. They supervise the Men’s Treatment counselling and support staff, program implementation, and administrative functions. The Assistant Manager – Men’s Program will work closely with...

  • Treatment Program Assistant Manager – Men’s Program

    2 weeks ago

    Vancouver, Canada The Salvation Army Full time

    The Treatment Assistant Manager – Men’s Program is responsible for oversight of Harbour Light’s bed-based substance use treatment and recovery services for adult men. They supervise the Men’s Treatment counselling and support staff, program implementation, and administrative functions. The Assistant Manager – Men’s Program will work closely with...

  • Dietetics Program Assistant

    5 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Program Assistant 1 (Gr3) Job Title Dietetics Program Assistant Department Dietetics Program | Food, Nutrition and Health Program Compensation Range $3,632.00 - $3,727.00 CAD Monthly Posting End Date March 21, 2023 Note: Applications will be accepted until 11:59 PM on the day...

  • Treatment Program Assistant Manager – Women’s Program

    2 weeks ago

    Vancouver, Canada The Salvation Army Full time

    The Treatment Assistant Manager – Women’s Program is responsible for oversight of Harbour Light’s bed-based substance use treatment and recovery services for adult women. They supervise the Women’s Treatment counselling and support staff, program implementation, and administrative functions. The Assistant Manager – Women’s Program will work...