Dietetics Program Assistant

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Program Assistant 1 (Gr3)

Job Title

Dietetics Program Assistant

Department

Dietetics Program | Food, Nutrition and Health Program

Compensation Range

$3,632.00 - $3,727.00 CAD Monthly

Posting End Date

March 21, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Mar 31, 2024
- Please include cover letter.
- This position is 50% part-time.
- This is a 1-year position with a possibility of an extension.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Provides administrative support for the UBC Dietetics Program within the Food, Nutrition and Health Program in the Faculty of Land and Food Systems. Supports both the Dietetics Program Coordinator and the Director of Dietetics in managing the administrative, financial, human resources and communications aspects of the Dietetics Program. Duties include maintaining the team calendars, general program inquiries and processing clinical instructor appointments.

Organizational Status

Reports to the Dietetics Program Coordinator and indirectly to the Director of Dietetics. Contacts individuals/departments/units both internal and external to the Faculty and the University.

Work Performed
- Acts as initial contact, both internally and externally, for the Dietetics Program and responds to in-person, telephone and written inquiries from existing and prospective students, staff, faculty members and other contacts both internal and external to the University, referring complex enquiries to the Dietetics Program Coordinator.
- Provides general information such as undergraduate/MND requirements and must keep informed on any changing information within the Dietetics Program.
- Provides administrative support to Dietetics staff, preparing moderately complex documents such as various lecture materials, examinations, annual reports, accreditation documents and other program related progress reports as well as collects information and drafts into an appropriate format for decision-making.
- stablishes and maintains calendars of key dates and activities related to the dietetics program and maintains information on the program website
- Completes Year 5 documentation for regulatory body registration (letters to college, degree etc.,).
- Processes student appointments, clinical instructor appointments and honoraria for visitors as they relate to the Dietetics Program.
- Acts as delegate for visa reconciliations for the Program and Director, ensuring receipts are uploaded and in financial compliance.
- Schedules academic seminars, program, various committee, and administrative meetings, gathers information for the meetings, takes and distributes meeting minutes and if applicable, follows up on action items.
- Supports the planning and coordination of various functions and special events including sending out invitations, confirming attendees, booking venues, arranging for catering and visitor accommodations and assigning invigilation duties.Performs other related duties as required.

Consequence of Error/Judgement

Exercises initiative, tact and judgment in handling matters of a routine and non-routine nature. Works with conflicting demands. Must respect confidentiality of information such as HR/Financial information. Errors in judgment when speaking to the general public or media could result in a significant negative impact, not only to the Dietetics Program, but also to the Faculty and University as a whole. Mistakes and inappropriate action could result in loss of revenue or decrease in student enrolment.

Supervision Received

Reports to the Dietetics Program Coordinator, consulting with the Director of Dietetics regarding new or unusual matters. Takes direction from Dietetic members for specific projects.

Supervision Given

None.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
- Training in office procedures and basic accounting is an asset.
- Effective oral and written communication, interpersonal, customer service and organizational skills
- Ability to work both independently and within a team environment
- Ability to exercise tact and discretion when handling sensitive and/or confidential matters
- Ability t

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