Project Administrator

4 weeks ago


Waterloo, Canada Next Generation Design Wave Full time

Company Overview

New Generation Design Wave (NGDW) is an innovative architectural design firm dedicated to reshaping communities through uniquely designed spaces that enhance human experiences. Our approach melds aesthetic excellence with functional design to transform everyday environments into thriving social, cultural, and economic hubs. At NGDW, we prioritize sustainability, community integration, and architectural innovation. Our expertise spans across feasibility studies, advanced visualization, and comprehensive project management, ensuring every project is a seamless fusion of vision and reality, designed not just to meet, but to exceed expectations.

Position Overview

The Project Coordinator / Administrator will work with various team members in the design office and assist senior staff members in preparation of project documents, correspondence, presentations and execution of general office protocols.

Primary Responsibilities:
Project Management:

- Assist with project management and lead in implementation of the task management software in the office.
- Work closely with Principal Architect to monitor and update project schedules and work with the senior team members in preparation of reports to the client.
- Coordination and scheduling of internal, client, consultant coordination, and other stakeholder meetings. Agenda preparation and distribution. Attend project meetings, taking, producing, and distributing meeting minutes, and following up on action items.
- Lead preparation of consultant RFP and issuance of project quote packages with detailed scope of work to the client. Review, analyze and prepare price quote comparisons using Excel.

Client/Consultant Communication:

- Assist with all communication with consultants, clients, construction, marketing team, and other project stakeholders.
- Support for meeting presentations.

Documentation and Record Keeping:

- Preparation and filing of documentation from start to finish of the project, taking ownership and implementing office protocols. Organization and maintenance of the library of documents and correspondences in SharePoint.
- Work with Contract Administrator to process shop drawings, Site Instructions, and other project and closeout documents in BIM360.

Architectural Support:

- Assisting team members in the production of architectural presentations and reports.
- Assists with material research.
- Other duties as assigned.

**Requirements**:

- A minimum of 2-3 years of experience in a project coordination role in an architectural or urban planning setting
- Excellent verbal and written communication and organizational skills and presentation skills
- Ability to work well in teams.
- Advanced abilities in the use of MS Office and Adobe Creative Cloud (particularly InDesign, Illustrator and Photoshop). MS Project is an asset.
- Diploma in Architectural Technology, Art or related education is preferred.

**Benefits**:

- Comprehensive Health and Dental plan
- RRSP Matching
- Continuous Learning Program
- Career advancement opportunities
- Employee Assistance Program
- Christmas break paid


  • Project Administrator

    4 weeks ago


    Waterloo, Canada GHD Full time

    Join a global professional services leader. We are committed to solving the world’s biggest challenges in the areas of water, energy and urbanization. Committed to sustainable & balanced development, GHD improves the physical, natural and social environments of the many communities in which we operate. Working with our close-knit team of project...


  • Waterloo, Canada ARS Global Emergency Management Full time

    **ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...


  • Waterloo, Ontario, Canada Stantec Consulting International Ltd. Full time

    **Responsibilities and Qualifications**As a Senior Transportation Project Coordinator, you will play a vital role in coordinating and administering transportation projects for Stantec Consulting International Ltd. Your primary responsibilities will include:Supervising contractor operations and ensuring compliance with relevant standards and...


  • Waterloo, Ontario, Canada Poutrix Full time

    Poutrix has a strong commitment to delivering sustainable solutions for a more prosperous planet.We take pride in our team's ability to manage complex contracts and ensure that our clients' interests are protected.**Job Overview:**A Contract Administrator plays a critical role in our organization by ensuring that contractual agreements are managed...


  • Waterloo, Canada DEI Consulting Engineers Full time

    **Overview** DEI Consulting Engineers is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a comprehensive list of completed projects ranging from residential, education, institutional, recreational, and commercial, DEI Consulting...

  • Project Assistant

    5 days ago


    Waterloo, Ontario, Canada Huawei Technologies Canada Co., Ltd. Full time

    Huawei Canada has an immediate 12-month contract opening for a Project Assistant.About the team:From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided...

  • Project Assistant

    4 days ago


    Waterloo, Canada Huawei Technologies Canada Co., Ltd. Full time

    Huawei Canada has an immediate 12-month contract opening for a Project Assistant.About the team:From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided...

  • Project Coordinator

    2 weeks ago


    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The Project Coordinator is directly responsible for a variety of research, financial and administrative activities of the Global Water Sustainability Research Group (GloWS) within the Departments of Earth & Environmental Sciences, and Civil & Environmental Engineering at the University of Waterloo. The Project Coordinator is the...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The Research Project Coordinator provides administrative, financial and project support to the Emerging Radio Systems Group (EmRG) with all aspects of its research projects. The primary responsibilities of the role include research project administrative support, project planning and management support, human resources...


  • waterloo, Canada Stonerise Construction Full time

    We are seeking a highly organized and detail-oriented Office Administrator to support our team. The ideal candidate will possess excellent communication skills, both written and verbal, and demonstrate the ability to multitask in a fast-paced construction environment. This role requires proficiency in all Microsoft Office programs and a proactive approach to...

  • Project Coordinator

    4 weeks ago


    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The Project Coordinator provides administrative and project support for the priorities and initiatives of the “Beyond Borders: Co-Learning to Tackle Climate Change and Plastic Pollution for Resilient Communities in Africa” project. The incumbent has responsibilities spanning project coordination, communication, project...

  • Office Administrator

    3 weeks ago


    Waterloo, Canada Stonerise Construction Full time

    We are seeking a highly organized and detail-oriented Office Administrator to support our team. The ideal candidate will possess excellent communication skills, both written and verbal, and demonstrate the ability to multitask in a fast-paced construction environment. This role requires proficiency in all Microsoft Office programs and a proactive approach to...

  • Office Administrator

    3 weeks ago


    Waterloo, Canada Stonerise Construction Full time

    We are seeking a highly organized and detail-oriented Office Administrator to support our team. The ideal candidate will possess excellent communication skills, both written and verbal, and demonstrate the ability to multitask in a fast-paced construction environment. This role requires proficiency in all Microsoft Office programs and a proactive approach to...


  • Waterloo, Ontario, Canada University of Waterloo Full time

    Overview Term: 2 years The Research Project Coordinator provides administrative, financial and project support to the Emerging Radio Systems Group (EmRG) with all aspects of its research projects. The primary responsibilities of the role include research project administrative support, project planning and management support, human resources...


  • Waterloo, Ontario, Canada Stonerise Construction Full time

    We are seeking a highly organized and detail-oriented Office Administrator to support our team. The ideal candidate will possess excellent communication skills, both written and verbal, and demonstrate the ability to multitask in a fast-paced construction environment. This role requires proficiency in all Microsoft Office programs and a proactive approach to...


  • Waterloo, Ontario, Canada Stonerise Construction Full time

    We are seeking a highly organized and detail-oriented Office Administrator to support our team. The ideal candidate will possess excellent communication skills, both written and verbal, and demonstrate the ability to multitask in a fast-paced construction environment. This role requires proficiency in all Microsoft Office programs and a proactive approach to...


  • Waterloo, Ontario, Canada Stonerise Construction Full time

    We are seeking a highly organized and detail-oriented Office Administrator to support our team. The ideal candidate will possess excellent communication skills, both written and verbal, and demonstrate the ability to multitask in a fast-paced construction environment. This role requires proficiency in all Microsoft Office programs and a proactive approach...

  • Project Manager

    3 weeks ago


    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** This position is responsible for coordinating the development and implementation of projects that advance safeguarding research within the context of the research security portfolio. The position will support the research security office and other relevant departments in the implementation of safeguarding science initiatives...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 Year** The Administrative Assistant, reporting to the Associate Vice President, Commercialization and Entrepreneurship (AVP-CE) and taking direction from the Director, Innovation and Special Projects is responsible for the organizational, secretarial and administrative support for the Waterloo Ventures team. Responsibilities include...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The GEMM Research Project Manager and Coordinator will support the establishment and management of a new UWaterloo hub of the transdisciplinary Global Environmental Measurement and Monitoring network by conducting administrative activities, project management, communication, and other support to the designated Directors. The...