Research Project Manager

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 2 years**

The GEMM Research Project Manager and Coordinator will support the establishment and management of a new UWaterloo hub of the transdisciplinary Global Environmental Measurement and Monitoring network by conducting administrative activities, project management, communication, and other support to the designated Directors. The incumbent is responsible for administrative management, financial management, human resources management, and special events, outreach, communication, and record keeping. Responsibilities include planning, development, implementation and the provision of management oversight of research projects and knowledge transition activities as specified in research contracts or sponsor guidelines/requirements.

**Responsibilities**:
Administrative Management, including but not limited to
- Manages the day-to-day administrative issues for the network
- Understand and adhere to university policies and procedures as they relate to research grants and contracts financial management, procedure services and human resources
- Provides administrative support to the Directors of the network
- Duties may include but not limited to planning meetings, preparing, and contributing to or coordinating communications, scheduling, planning, etc
- Creates and maintains systems and procedures to efficiently manage and monitor workflow and information for the network
- Ensure high-quality deliverables by preparing accurate effective project reports

Financial Management, including but not limited to
- Provide general problem-solving and oversight with respect to budgetary allocations, submission of deliverables and progress reports, correspondence with external sponsors to ensure effective monitoring of specific projects
- Ensures audit trails are in place for all approved financial transactions and maintains support documentation of transactions for internal and external audit queries
- Reviews and processes out-of-pocket expenses, if required
- Ensures financial activities align with best practice and university policies and procedures as well as sponsor guidelines (if applicable)
Human Resources Management, including but not limited to
- Oversees the recruitment, evaluation, payment, and termination of casual and temporary employees including student employees, and ensures processes are in place for the efficient and effective oversight, and training
- Serves as the first point of contact with Human Resources and ensures compliance with university policies, procedures, and employment standards
- Provides on-boarding and orientation for new members
- Maintains staff records and schedules, and ensures absenteeism and vacation records are kept up to date
- Oversees and administers payroll processes for ongoing, temporary, and casual staff members, including ensuring payroll activations and terminations are processed
- Coordinate project team to identify additional partners or enhance collaboration with existing partners

Special Events, Outreach, Communication, Records, including but not limited to
- Ensures compliance with unit and university policies and procedures
- Coordinates with Directors and planners in-network to identify prospective speakers, contact and correspond with speakers
- Plans speaker events, panels, and other events as needed including logistics, marketing, etc.
- Supports and assists with the planning and execution of special events
- Assists with event promotion and marketing, setup, registration and clean up
- In consultation with the Faculty Communications team, oversees communications, including mailing lists, web content, and social media
- Maintains positive working relationships with on and off campus stakeholders, including but not limited to suppliers, vendors, contractors, clients, and other departments
- Supports outreach through citizen science including aspects of planning and development, coordination with faculty, relevant offices and staff, and Directors as well as external stakeholders as well as facilitating workshops for citizen scientists

Qualifications:

- Bachelor’s degree in any field; Master’s degree in science, especially related to sustainability topics, communications, or related field preferred. Equivalent combination of education and experience may be considered. Expertise in particular academic disciplines may be desirable for certain projects
- 4 to 6 years of progressively responsible administrative experience, including demonstrated experience with financial and human resources management is required
- Demonstrated experience developing and managing a budget
- Experience in academic, not-for-profit or a research environment is an asset
- Knowledge of research granting, and reporting is an asset
- Knowledge of the university’s financial systems, policies and procedures preferred
- Experience in a university work environment is preferred
- Bilingual proficiency in French preferred
- Exemplary interpersonal and communication skill

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