Executive Administrator to The Cfo

5 months ago

Regina, Canada Above Food Corp. Full time

**Job Title: Executive Administrator to the CFO**

**Location**: Regina, SK

**Position Type**: Full-time

**About Us**: Above Food Corp. is a Regina-based dynamic and innovative seed to plate plant-based food ingredient company dedicated to regenerative agriculture and sustainable food technologies that create a healthier world. We are seeking a highly organized and proactive Executive Administrator to support our CFO in achieving their goals and ensuring the smooth operation of our organization.

**The Opportunity**:This position is a rewarding opportunity for a highly motivated, efficient, and well-organized professional. In this challenging position, you will provide administrative, liaison and office management support to the CFO. This is a permanent full-time opportunity.

**Key Responsibilities**:
1. **Executive Support & Liaison**:

- Provide high-level administrative support to the CFO, including but not limited to managing relationships, facilitating and scheduling meetings, and handling correspondence.
- Coordinate and assist in preparing presentations, financial spreadsheets and reports, contracts, and documents for internal and external meetings.

2. **Office Management**:

- Oversee day-to-day office operations for the CFO, including managing equipment and facility use to ensure a productive work environment.
- Implement and maintain efficient IT systems and organization methods for both physical and digital documents.

3. **Communication and Liaison**:

- Act as a liaison between the CFO and internal/external stakeholders, effectively representing the company's interests.
- All CFO communication management.

4. **Meeting and Event Coordination**:

- Coordinate and manage logistics for internal and external meetings.
- Assist in planning and executing company events, conferences, and offsite meetings.

5. **Financial Administration**:

- Process expense reports, track budgets, and assist in financial reporting as needed.

6. **Special Projects and Initiatives**:

- Support the CFO in various special projects, research assignments, and ad
- hoc tasks to drive strategic objectives.

7. **Legal Administration Support**
- Support in preparation of various legal documents (MOUs, LOIs, etc.)
- Conduct legislative research.
- Legal Assistant experience and/or Office Management experience, or a related field.
- Independent and confident, able to organize, prioritize, and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines.
- Proficient in using Microsoft Office (Word, Excel, PowerPoint etc.)
- Maintains a positive outlook in challenging, fast-paced situations.
- Proficient in managing budget activities and monitoring office expenditures.
- Approachable and collaborative, building strong working relationships.
- An exceptional communicator, both verbally and in writing.
- Innovative, identifying and making process improvement recommendations.
- Thorough and accurate, with a strong attention to detail to ensure quality work.
- Adaptable, able to meet new challenges as they arise.
- Displays high levels of professionalism and discretion.
- Is self-motivated, dealing proactively with important tasks.

**What we offer**:

- Dynamic, challenging work for talented individuals
- Comprehensive benefits package
- Share ownership program
- Inclusive work environments
- Flexible work arrangements

Above Food Corp. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
- Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it._

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Overtime
- Weekends as needed

Work Location: In person

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