Office Assistant B
2 months ago
Please refer to the
job aid for instructions on how to apply.
This position is covered by the AMUSE collective agreement.
Hiring Unit:
- Agricultural and Environmental Sciences_
Position Summary:
Provides assistance in the Faculty's Administrative Hub to six academic units. Tasks may include but are not limited to:
- 1. Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions._
- 2. Collects and enters data into established databases._
- 3. Receives, sends and sorts mail, parcels and various forms._
- 4. Schedules appointments and meetings when required. Books rooms through established system._
- 5. Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template._
- 6. Verifies student ID, status and forms that may be submitted._
- 8. Distribution and tracking of items, such as instruments (musical, scientific) documents, books, equipment. A log to track these items may be required._
- 9. Support with event planning and execution including but not limited to: Recruitment of Tenure Track Staff, staff meetings, staff retreats, and other events._
- 10. Maintain immediate work area in a clean and orderly _
- fashion._
- 11. Takes and transcribes minutes as required._
- 12. Collation of paperwork including workday _
- documents._
- 13. Archiving and shredding, general document management._
Other Qualifying Skills and/or Abilities
- High School Diploma with one year of relevant experience in the field of work._
- _ Excellent organizational skills and attention to detail._
- _ Effective communication skills with an ability to clearly transmit and receive information both in writing and verbally._
- _ Must be technologically capable. Willing and able to learn how to use different types of software programs._
- _ Team player who is willing to learn new things._
- _ Previous experience working at McGill and in an office environment preferred._
McGill University is an English-language university where most teaching and research activities are conducted in the English language, thereby requiring English communication both verbally and in writing.
- Minimum Education and Experience:
- High School Diploma 1 Year Related Experience
- Hourly Salary:
- (AMUSE B) $20.00
- Estimated Number of Work Hours per Week:
- 20 (Part time)
- Position Start Date:
- 2023-06-14
- Position End Date:
- 2023-09-30
- Deadline to Apply:
- 2023-06-20
- ._
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