Office Assistant B

2 months ago


Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

This position is covered by the AMUSE collective agreement.

Hiring Unit:

- Agricultural and Environmental Sciences_

Position Summary:
Provides assistance in the Faculty's Administrative Hub to six academic units. Tasks may include but are not limited to:

- 1. Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions._
- 2. Collects and enters data into established databases._
- 3. Receives, sends and sorts mail, parcels and various forms._
- 4. Schedules appointments and meetings when required. Books rooms through established system._
- 5. Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template._
- 6. Verifies student ID, status and forms that may be submitted._
- 8. Distribution and tracking of items, such as instruments (musical, scientific) documents, books, equipment. A log to track these items may be required._
- 9. Support with event planning and execution including but not limited to: Recruitment of Tenure Track Staff, staff meetings, staff retreats, and other events._
- 10. Maintain immediate work area in a clean and orderly _
- fashion._
- 11. Takes and transcribes minutes as required._
- 12. Collation of paperwork including workday _
- documents._
- 13. Archiving and shredding, general document management._

Other Qualifying Skills and/or Abilities
- High School Diploma with one year of relevant experience in the field of work._
- _ Excellent organizational skills and attention to detail._
- _ Effective communication skills with an ability to clearly transmit and receive information both in writing and verbally._
- _ Must be technologically capable. Willing and able to learn how to use different types of software programs._
- _ Team player who is willing to learn new things._
- _ Previous experience working at McGill and in an office environment preferred._

McGill University is an English-language university where most teaching and research activities are conducted in the English language, thereby requiring English communication both verbally and in writing.
- Minimum Education and Experience:

- High School Diploma 1 Year Related Experience
- Hourly Salary:

- (AMUSE B) $20.00
- Estimated Number of Work Hours per Week:

- 20 (Part time)
- Position Start Date:

- 2023-06-14
- Position End Date:

- 2023-09-30
- Deadline to Apply:

- 2023-06-20
- ._


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