Administrative Assistant

2 weeks ago

SaintJeansurRichelieu, Canada CFMWS Full time

**WHO WE ARE**
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
**THE ROLE**
Under the supervision of Senior Manager - PSP, the Administrative Assistant - PSP ensures the collection of necessary documentation and arrangement of topic briefings as required by the supervisor in preparation for conferences, meetings, and appointments.

She/he provides administrative support such as data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action.

She/he organizes meetings, advises attendees, drafts and distributes agendas and minutes. She/he schedules and arranges appointments, meetings and travel schedules.

She/he organizes event calendar.
**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field

**Experience**

In office administration and records management

In making travel arrangements and travel claims

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

In maintaining web ready graphics and desktop publishing

**Competencies, Skills and Abilities**

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
**LANGUAGE REQUIREMENTS**
Bilingual Essential (French/English)

Reading: Functional

Writing: Functional

Oral: Functional
**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.

**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

**Perks**: Discounts through CF One Member Appreciation.
**OTHER INFORMATION**
This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

**PSP**: Keep our Canadian Armed Forces operationally ready and their families and military community healthy as part of the team at Personnel Support Programs. Personnel Support Programs contributes to the operational readiness of our Canadian Armed Forces through the provision of fitness, sports, recreation and health promotion programs to military communities across Canada and members while on deployment.
**START DATE**

As soon as possible

TYPE OF POSITION

Full-time, Permanent

**INCLUSION AND ACCOMMODATION**

Job Reference: CFMWS09418

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