Housing Contracts

3 weeks ago

Waterloo, Canada Region of Waterloo Full time

**Our Story**:
Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy, collaborative environment of learning, respect, and innovation.

This is a place where employees are valued and recognized for their talents and contributions to our success. Our employees take pride in making a difference in people's lives through the work that we do. We are looking for people like you to help make it happen.

**The Role**:
Assists in the administration, coordination, and implementation of programs, projects, and initiatives related to the Region’s role as the Housing Service System Manager, including participating on committees and work groups. Administers funding including: coordination of legal agreements/templates, tracking/reconciling program invoices and expenditures, and preparing/submitting reporting requirements and program budgets. Supports the development and coordination of related funding requests/requirements and planning requirements for capital funding and service planning programs.

**Duties/Responsibilities**:
Assists in the administration, coordination, and implementation of housing programs, projects, and initiatives. Administers local/provincial/federal funding and transfer payment agreements for same. Leads/coordinates the development of agreements/templates, memorandums of understanding, and protocols, in consultation with Legal, program staff, and management.

Prepares and submits reporting requirements and funding requests to provincial/federal funders, for management approval. Works with service providers, funding recipients, and internal/external partners (e.g. facilities, collections agencies, service delivery agencies) to track, collect, and consolidate program reporting documentation, including work plans, financial statements, capital plans, periodic/annual reporting, and claims. Reviews submissions to ensure accuracy and completeness. Communicates program updates.

Processes, submits, and tracks program invoices and payments, per deadlines. Reconciles actual program expenditures against approved allocations. Supports the planning process for unspent or unallocated funds. Makes recommendations regarding funding allocations and the need for additional resources. Analyzes, interprets, and communicates financial information, including forecasts and summaries. Participates in planning, coordinating, and organizing the preparation and approval of the budget. Prepares cheque requisitions to funded agencies.

Prepares financial and project reports for management and other divisional staff, Finance, Legal, and Standing Committees as appropriate.

Develops and maintains databases to track agreement information, deadlines, and related project information, including dashboards. Obtains data from planners, facilities, and other divisional staff; ensures data is accurate and up to date for internal and external reporting.

Provides administrative support for meetings, including the community housing review system (e.g., maintaining submission tracking system, taking minutes, preparing and circulating correspondence and agendas, collating files/documents, providing information to appellants, scheduling meetings).

Supports the development of annual housing services reports. Participates in working groups and prepares data, graphics, summaries, presentations, and recommendations to address requirements and incorporate information (e.g., tenant survey results, housing provider working groups).

Co-chairs the community advisory board as part of the homelessness partnering strategy. Facilitates meetings with partners to develop recommendations for funding priorities for inclusion in the Region’s 10-year housing and homelessness plan. Provides administrative support, resources, and information to support evidence-based, informed decision-making.

Prepares key program data/dashboards used by the Division, program partners, and the community. Supports completion of regular and annual housing data summaries.

Participates in program and divisional/departmental meetings, as needed.

Exchanges information with provincial and federal Ministries and agencies, community agencies, community groups, and other municipalities.

Performs related duties as assigned.

**Knowledge, Skills & Abilities Required**:
Knowledge of program/contract administration, budgets, report configuration, and bookkeeping/ accounting skills, acquired through a 3-year degree in a related field (e.g., Public Administration, Business Administration, Accounting) plus 3 years of related experience, or a 4-year degree in a related field plus 2 years of related experience.

Knowledge of and ability to comply with policies, procedures, legislation, guidelines (e.

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