Amhsp and Program Finance Administrator

3 weeks ago

Edmonton, Canada University of Alberta Full time

**MED Family Medicine**:

- Competition No.

**S100351721**
- Posting Date

**Aug 23, 2023**
- Closing Date

**Sep 01, 2023**
- Position Type

**Full Time - Grant Funded**
- Salary Range

**$51,821 to $70,382 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - North Campus Edmonton. This role is hybrid with a mix of remote and in-person.

**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Working for the Department/Faculty**

The Department of Family Medicine manages the largest physician training program in Alberta delivering family medicine residency training to more than 180 residents each year. The department co-manages four teaching clinics in Edmonton and contracts with community family physician preceptors drawn from a pool of 800 clinical academic colleagues.

**Position**

Reporting to the finance supervisor, the incumbent supports the accurate, timely and professional financial management of the Department of Family Medicine including operating, Academic Medicine and Health Services Program (AMHSP), Clinical ARP (CARP), and Northern Alberta Primary Care Academic Clinics (NAPCAC) accounts. CARP and NAPCAC accounts are based upon stand-alone accounting systems and utilize external bank accounts.

Budgets are consolidated across eight University of Alberta (UA), Alberta Health (AH), Alberta Health Services (AHS) and AMHSP revenue flows that support the academic physicians, clinic operations, and nine department programs. Monthly, quarterly and annual reports are produced for the AMHSP, UA, and external stakeholders.

**Duties**
- Maintain a computerized business accounting system including maintenance of the chart of accounts and ongoing account transactions, journal entries and balances, and investigate discrepancies.
- Prepare and process journal entries, accruals, accounts receivable and accounts payable in corporate accounting software.
- Perform banking activities related to the Northern Alberta Family Medicine Academic Services Corporation (NAFMASC) and NAPCAC accounts including deposits, cheque requisition and preparation, and bank statement reconciliation.
- Process expenditures through financial systems.
- Review and prepare annual UA contracts for 160 faculty advisors, 70 community preceptors, and 30 contracted community leaders, route for execution, and maintain and prepare FTE data.
- Initiate payments to community physicians for teaching activities from schedules in the residency and undergraduate programs, ensuring accuracy, timeliness and completeness.
- Prepare and process department financial transactions involving University accounts including budget preparation, purchase orders, accounts payable, account reconciliation and cheque requisitions.
- Manage and reconcile department PCard accounts.
- Maintain the asset tracking systems, delegated signing authorities and department telephone accounts.
- Coordinate and support the budget planning and allocation process and provides necessary financial information to support decision making.
- Develop reports for ad hoc and ongoing reporting requirements which enable expenditures to be monitored and controlled.
- Provide cost estimates, financial analysis, support and guidance in the preparation of business cases for new programs or services.
- Monitor key financial data and alerts area leadership of potential issues.

**Minimum Qualifications**
- Completion of a post-secondary degree or diploma in accounting. Equivalent combinations of education and experience may be considered.
- Minimum of three years related, progressively responsible experience.
- Advanced knowledge or training in office productivity software including Excel, Word and Google Documents.
- Familiarity with or training in accounting software (PeopleSoft, SupplyNet and QuickBooks preferred).
- Ability to function collaboratively in a team environment is essential.
- Strong pr

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