Administrator

2 weeks ago

Barrie, Canada NVS Connect Full time

At NVS Connect we recognize that our team is our greatest asset. As a bookkeeping firm, we seek the best and brightest talent in the industry who are committed to providing exceptional services to our clients. Join us in our vision to empower business leaders to create success by achieving their goals. We complete this through accurate, timely, and efficient bookkeeping practices. We offer a supportive work environment, opportunities for career growth, and competitive compensation packages. Bring your skills and passion to our team and make a meaningful impact in the lives of our clients.

As the NVS Connect Administrator, you will collaborate with the Senior Manager, NVS Connect in assisting them in managing their workload. This includes:

- Acts as the primary liaison between clients and the NVS Team.
- Schedules and onboards incoming work into the relevant systems for the team.
- Creates quotes for work to be completed and contracts for new and renewing clients
- Sets up leads and clients in software tool, currently 17hats & ClickUp
- Creates monthly Invoices and sets up payment in Plooto
- Oversees and manages ClickUp workflow and administration which includes:

- Adds, assigns and sets due dates in tasks
- Ensures (time sensitive) task recurrences and other settings are accurately recorded
- Sends reminders and follow up communication to client as needed.
- Organizes and facilitates communication and meetings to ensure client deadlines are met.
- Conducts daily review of workflow to ensure that all projects are categorized under the correct status within the project management software.
- Reviews engagements currently in progress and provides status to Senior Manager for files with upcoming deadlines.
- Supports the Connect Team with bookkeeping functions
- Conducts regular reviews of bookkeeping systems and recommends improvements to increase efficiency and effectiveness.
- Creates and maintains bookkeeping policies and procedures to ensure the accuracy, consistency, and completeness of financial records
- Takes the lead with NVS Connect social media and marketing in alignment with NVS Professional Corporation.
- Responds to any other duties as required.

**Required Skills and Qualifications**
- Proven strong background in administration
- Familiarity with accounting software and tools
- Demonstrated expertise in learning new technology
- Critical attention to detail and accuracy
- Excellent organizational and time management skills
- Strong communication and interpersonal skills
- Curiosity mindset
- Excited by technology
- Can do mindset and proven to be self-motivated

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $20.57-$22.12 per hour

Schedule:

- Monday to Friday

Application question(s):

- Tell us about your experience with different technology.
- Why does this job interest you?

**Experience**:

- Administrative: 1 year (preferred)

Work Location: Hybrid remote in Barrie, ON L4N 9A5

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