Executive Assistant to CEO

3 weeks ago


Gloucester, Canada VESTA Marble and Granite Full time

**Professional Growth. Dynamic Environment. Challenge. You Have A Career at Vesta.**
- We fabricate and install natural and engineered stone and custom-built kitchen and bathroom cabinetry. We are one of only 4 companies in Canada accredited by the Natural Stone Institute. We’ve been in business in the national capital region for over 30 years. Our culture is inspired by our history and values, a collaborative solution oriented environment, and a commitment to our mission. _**_To become Ottawa’s premier company in the home renovation market. _**

**Position: Executive Assistant**

Vesta Marble and Granite, is seeking a full-time executive assistant to support our founder / chief executive officer; you will manage mostly administrative related tasks for the CEO such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

**Responsibilities include but are not limited to**:

- _Manage scheduling for Chief Executive Officer_
- _Draft, review and send communications on behalf of Chief Executive Officer_
- _Organize and prepare for meetings, including gathering documents and attending to logistics of meetings as well as accurately recording minutes from meetings_
- _Answer and respond to phone calls, communicate messages and information to the Chief Executive Officer_
- _Coordinate travel arrangements_
- _Maintain various records, reports and documents for Chief Executive Officer_
- _Performing general office/administrative report; such as ordering supplies _
- _A detail-oriented self-starter with prior experience in the construction industry and/or family
- owned business_
- _Someone who exhibits sound judgment with the ability to prioritize and make decisions_
- _Energetic and eager to tackle new projects and ideas_
- _Comfortable interacting with executive team_
- _A team player capable of cultivating productive working relationships across the organization_
- _Resourceful, can-do attitude_
- _Thrives in a fast-paced environment_

**Skillset and background**:

- _Post-Secondary Education (preferred)_
- _Three to five years’ prior experience in supporting a senior executive_
- _Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)_
- _Ability to communicate effectively in English, is required_
- _Exceptional writing, editing, and proofreading skills_
- _Excellent organization and time-management skills_

**Compensation, Targets and Performance Bonus**:
This position includes a competitive base salary, three weeks’ vacation and benefits.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Gloucester, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location



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