Accounts Payable Clerk

4 weeks ago

Esquimalt, Canada Monk Office Full time

Monk Office is looking for a full-time Accounts Payable Clerk. The primary focus of the Accounts Payable Clerk is to process payments and control expenses by receiving, processing, verifying and reconciling invoices. This includes ensuring all vendor invoices are checked for accuracy, all discounts are taken, payments are timely and that the Monk item and cost database is accurate prior to processing payment.

Come work with an established and vibrant company with its roots on Vancouver Island and its vision in the workplace of the future Monk Office is an award-winning Office Outfitter and committed to our community and the environment.

**The Monk Office Difference**:

- Competitive salary & benefits package. Benefits include: medicine, vision and dental care, counselling, massage and more
- Environmentally conscious business practices. Feel good about where you work
- Discounted bus passes. Spend less on your commute
- Discount pricing on purchases at both Monk Office and Island Blue Art & Framing From pens, to art supplies to furniture - we’ve got you
- $25 credit for back-to-school supplies for children of employees. Take some of the stress off every year and focus on the excitement
- Career development opportunities. We want you to grow with us
- Company events and an active social committee. Work can be fun
- Volunteer time-off during work hours. Do something good, on us
- Friendly & fun atmosphere with a team that respects our community & environment.

**Position**: Accounts Payable Coordinator

**Reports to**: Controller

**Purpose of Position**: The primary focus of the Accounts Payable Coordinator is to process payments and control expenses by receiving, processing, verifying and reconciling invoices. This includes ensuring all vendor invoices are checked for accuracy, all discounts are taken, payments are timely and that the Monk item and cost database is accurate prior to processing payment.

**Roles & Responsibilities**:

- Process and coordinate all accounts payable transactions including vendor invoices and expense reports
- Match and verify accuracy of invoices to purchase orders, liaising with other departments as required to resolve any issues
- Collect invoices from online portals and post into the accounting database
- Assisting A/P Lead with vendor queries and provide resolutions
- Participate in preparing vendor payment runs
- Support month end process as requested
- Support various audit requests
- Maintain Accounts Payable filing system and storage in shared drives
- Other duties as assigned and required

**The Accounts Payable Coordinator is responsible for**:
(1) Living our Core Values with Customers, fellow Team Members and in the Community
- Create Amazing Customer Experiences
- Thirst to Learn
- Respect the Team
- Make a Difference
- Love our Planet

(2) Initiating action to prevent problems and contributing to problem solutions

(3) Contributing to our environmental sustainability by being conscious of energy use, water consumption, paper use and recycling programs. If there are any environmental concerns, individual staff members must report these concerns to their Leader and, where applicable, address the concern at the time they see it happen.

This position is full time and requires Monday to Friday availability.

**Qualifications**:
**Education**:

- A senior secondary education or equivalent on the job training

**Skills**:

- Demonstration of exceptional communication skills - written and verbal
- Thrive on managing multiple requests while maintaining productivity and a ‘can do’ attitude
- Detail oriented with well-developed organizational and time management skills
- Enjoy working collaboratively as part of a team, communicating with peers, management and 3rd parties
- Maintain positive and helpful work attitude at all times
- Identify and share opportunities to better service our customers

**Experience**:

- At least 3 years in an Accounts Payable role in an inventory based office
- Preference will be given to those with ERP experience

**Job Types**: Full-time, Permanent

**Salary**: From $40,000.00 per year

**Benefits**:

- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Esquimalt, BC V9A 4V1: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have experience with ERP?

**Experience**:

- Accounts payable: 3 years (required)

Work Location: In person

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