Unit Coordination Assistant

4 days ago

Mississauga, Canada Trillium Health Partners Full time

**Job Description**:
**New Posting**

**Position**:Unit Coordination Assistant

**Dept**: Cardiology
**Posting ID**:2024**-**37912

**Role Level**: AC 03 - $23.47 - $29.30/ per hour

**Status**:Temporary Part Time (up to 12 months)

**Site**: Mississauga Hospital

**Shift**:Days, Nights, Weekends and Holidays

**Posted**:June 25, 2024

**Internal Deadline**:July 2, 2024

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission**:A New Kind of Health Care for a Healthier Community**

Our Values**:Compassion, Excellence, Courage**

Our Goals**:Quality, Access, Sustainability**

Our Enablers**:People, Education, Innovation, Research**

**Position Summary**:
The (Inpatient) Unit Coordination Assistant (UCA) provides clerical support for patient administrative services; information management; unit reception; ensures the clerical administration and operation of the unit; and performs other duties consistent with the job classification as required.

**JOB DUTIES & RESPONSIBILITIES**:
**Patient Administrative Services**
- Coordinates and manages patient information, facilitates communication, and ensures a smooth flow of information for effective patient care.
- Update patient demographics (e.g. add contacts and relationship).
- Navigating patient and family questions and feedback, escalating any concerns out of scope to appropriate personnel/management.
- Liaises with internal departments and external regional programs, healthcare facilities and partners to book/cancel tests, appointments, internal patient transfer, external patient transport/escort, follow up on missing results, etc, as required.
- Enters data including appointment requests and patient transfers.
- Notifies appropriate personnel of patient movement, when test results are ready to review, appointments and other patient information in a timely and accurate manner.
- Answers patient call bells, responding to enquiries within the scope of authority and contacting the most appropriate person to respond to the patient’s needs.
- Prepping paper chart for HIM after discharge.
- Compiling transfer paperwork for receiving hospital /facility.

**Information Management**
- Ensures patient charts are sent to Health Records with all accurate and required patient information.
- Updates WHIMS/MDS binders/information sheets as required.
- Whiteboard or other audits in patient rooms or on the unit, as required.
- Enters data into Critical Care Information System (CCIS).

***Reception (Patient/People Engagement/Experience)**
- Greets visitors, staff, professional staff, learners and volunteers, directing them to appropriate personnel and/or destination/room providing assistance as required.
- Greets and admits patients to the May also perform unit patient registration function, confirming/validating patient demographic, insurance (including OHIP) and other required information as appropriate.
- Explains hospital policy and procedures to patients, visitors, staff, professional staff, learners and volunteers as necessary (including infection prevention and control).
- Answers the telephone and/or intercom, responding to enquiries within scope of authority, or, directing to most appropriate person.

**Clerical Administration and Operation of the Unit**
- Updates department “fan-out” list as required.
- Order requisitions and maintains office/medical supplies; counts and labels inventory as required.
- Ensures equipment and furniture are Prepares work order requests for preventative and restorative maintenance/repair as required.
- Contacts environmental services for cleaning of equipment and/or unit as required.
- Processes routine financial transactions including unit supply/inventory purchase and charges for services/items not covered by patient’s healthcare plan.
- Liaises with Clinical/Team leader on changes to flow of patients and updates assignment sheets if needed.
- Attend and contribute to unit.
- Complete unit checklists.
- Open, sort and distribute incoming mail and other materials.
- Takes, prioritizes and relays messages for unit staff and/or Locates unit staff, pages healthcare professionals as required.
- Placing orders from Print Shop for any documentation needed on the unit.

**Scheduling, Timekeeping & Payroll Support Specific Job Duties and Responsibilities**
- Supporting staff and leadership in into the scheduling and timekeeping system and finding the information required.
- Liaising with the assigned Scheduling Clerk(s) to ensure alignment between the unit and the Workforce Management Office (WMO) on staffing.
- Accessing schedule(s) for the unit as require

  • Unit Coordination Assistant

    3 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **NEW POST** **Position: Unit Coordination Assistant** **Dept/HealthSystem: 2C Medcine Unit - In-Patient Medcine Program** **Posting ID**: **2023-32582** **Role Level: AC03 - $21.86 - $27.29/per hour + pay in lieu of vacation and benefits up to 19%** **Status: Part Time Temp (1) - 8** **months** **Site: Credit Valley...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description Position: Unit Coordination Assistant File#: Status: Temporary Full Time (approx. 12 months) Role Level: Admin Clerical - AC03 $23.47 to $29.30 Dept/Health System: 1C Inpatient Medicine Site: Credit Valley Hospital Posted: June 4, 2024 Internal Deadline: June 11, 2024 Trillium Health Partners (THP) is one of the...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:Position:Unit Coordination AssistantFile#: Status:Temporary Part Time (approx. 12 months)Role Level: Admin Clerical - AC03 $23.47 to $29.30Dept/Health System:1C Inpatient MedicineSite:Credit Valley HospitalPosted:March 21, 2024Internal Deadline:March 28, 2024Trillium Health Partners (THP) is one of the largest community-based acute care...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:NEW POSTINGPosition: Unit Coordination AssistantDept/Program: 2J CVU - Cardiac Health ProgramPosition ID: Role Level: Admin Clerical AC03 $21.86 to $27.29/ per hourSite: Mississauga HospitalStatus: Casual(1) - up to 19% pay in lieu of health benefits & vacationShift:08:00 - 20:00 Every other weekend; 07:30-17:30 or 11:00 -21:00...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:Position:Unit Coordination AssistantDept:2B SurgeryPosting ID:Status:Permanent Full TimeRole Level: Admin Clerical - AC03 $23.47 to $29.30Site: Mississauga HospitalHours of Work/Shift: 75 hours in 2 weeks; 8 hour shifts - Days, Evenings, and Weekends. 12 hour shifts on occasionPosted:26/02/2024Internal Deadline:04/03/2024Trillium Health...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:NEW POSTPosition: Unit Coordination AssistantDept/HealthSystem: 2C Medcine Unit - In-Patient Medcine ProgramPosting ID: Role Level: AC03 - $ $27.29/per hour + pay in lieu of vacation and benefits up to 19%Status: Part Time Temp monthsSite: Credit Valley HospitalPosted: April 13, 2023Internal Deadline: April 20, 2023Trillium Health Partners...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:NEW POSTINGPosition:Unit Coordination AssistantDept/Program:Critical Care RedevelopmentPosting ID:Role Level:Admin Clerical AC03 $23.47 to $29.30/ per hourStatus:Part Time (1) up to 19% paid in lieu of benefitsSite:Mississauga HospitalPosted:November 17, 2023Internal Deadline:November 24, 2023Trillium Health Partners (THP) is one of the...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:NEW POSTPosition:Unit Coordination Assistant (UCA)Dept/HealthSystem: 1B Medicine - In-Patient Medicine ProgramPosting ID: Role Level: AC-03 ADMIN CLERICAL $ $27.29Status: Part Time (1) - up to 19% paid in lieu of vacation & benefitsSite: Credit ValleyShift:12 hour -Days/Evening shift rotations, including weekends and statutory holidaysPosted:...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:New PostingPosition:Unit Coordination AssistantDept/Program:Cardiac Cath Lab - Cardiac Health ProgramPosting ID:Role Level: AC03 - $ $29.30/ per hourStatus:Full Time (1)Site:Mississauga HospitalPosted:February 16, 2024Internal Deadline:February 23, 2024Trillium Health Partners (THP) is one of the largest community-based acute care facilities...

  • Unit Coordination Assistant

    4 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **NEW POSTING** **Position**:Unit Coordination Assistant **Dept/Program**:Critical Care Redevelopment **Posting ID**:2023-35505 **Role Level**:Admin Clerical AC03 $23.47 to $29.30/ per hour **Status**:Part Time (1) up to 19% paid in lieu of benefits **Site**:Mississauga Hospital **Posted**:November 17, 2023 **Internal...

  • Unit Coordination Assistant

    3 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **NEW POSTING** **Position**:Unit Coordination Assistant **Dept/Program**:Critical Care Redevelopment **Posting ID**:2023-35506 **Role Level**:Admin Clerical AC03 $23.47 to $29.30/ per hour **Status**:Part Time Temporary (1) up to 19% paid in lieu of benefits **Site**:Mississauga Hospital **Posted**:November 23, 2023 **Internal...

  • Unit Coordination Assistant

    3 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant **File #**:2023-32876 **Status: Part Time **(1) **Role Level: Admin Clerical AC03 $21.86 to $27.29** **Dept/Program**:Intensive Care Unit, ICU & Critical Care Redevelopment **Site**:Mississauga Hospital **Posted: May 09, 2023** **Internal Deadline: May 16, 2023** Trillium Health Partners...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:REPOSTINGPosition:Unit Coordination AssistantDept/Health Program:Coronary Care Unit (CCU)Position ID:Role Level: AC03 - $21.86 to $27.29/ per hourStatus:Part Time (1) - up to 19% pay in lieu of benefits and vacationSite:Mississauga HospitalPosted:August 31, 2023Internal Deadline:September 7, 2023Trillium Health Partners (THP) is one of the...

  • Unit Coordination Assistant

    1 week ago

    Mississauga, Ontario, Canada Trillium Health Partners Full time

    Job Description:Position:Unit Coordination AssistantDept:Surgical ClinicsFile#:Status:Temporary Part Time (up to 12 months)Role Level:Admin Clerical - AC03 ($ $29.30)Site:Queensway Health CentreHours of Work/Shift: Monday - Friday plus Weekends, days, evenings (availability for all shifts required)Posted: May 5, 2024Internal Deadline:May 14, 2024Trillium...

  • Unit Coordination Assistant

    3 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: NON-UNION | UNIT COORDINATION ASSISTANT | ORTHOPADICS QUEENSWAY| Position: Unit Coordination Assistant File: 2023-33003 Wage: AC03 | $21.86 - $27.29 Status: Permanent Part Time(x1) Dept/Health System: Orthopaedics at Queensway Health Centre Site Hours of Work/Shifts: Weekdays, weekend, holidays Posted: May 10th,2023 Internal...

  • Unit Coordination Assistant

    3 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: NON-UNION | UNIT COORDINATION __________________________________________________________ **Position**: Unit Coordination Assistant - OA Oncology **File#**:2024-37109 **Status**:Temporary Casual (approximately 12 months) **Wage**:$23.47-$29.30 (AC 03) **Dept/Health System**: OA Oncology **Site**:Credit Valley Hospital **Hours of...

  • Unit Coordination Assistant

    2 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: NON-UNION | UNIT COORDINATION __________________________________________________________ **Position**: Unit Coordination Assistant - OA Oncology **File#**:2024-36180 **Status: Part Time **(x1) **Wage**:$23.47-$29.30 (AC 03) **Dept/Health System**: OA Oncology **Site**:Credit Valley Hospital **Hours of Work/Shift**:12 hour shifts,...

  • Unit Coordination Assistant

    4 days ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position**:Unit Coordination Assistant (UCA)** **Dept/HealthSystem: 1B Medicine - In-Patient Medicine Program** **Posting ID**:2024-37897** **Role Level: AC-03 ADMIN CLERICAL $23.47 - $29.30** **Status: Temporary Full Time (Approximately 14 months) - up to 19% paid in lieu of vacation & benefits** **Site: Credit...

  • Unit Coordination Assistant- Emergency

    3 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position: Unit Coordination Assistant** **Dept.Health System: Credit Valley Hospital Emergency Department** **File#**: **2023-32585** **Role Level: Administrative Clerical (AC03) $21.86-$27.29** **Status: Part Time (x1)** **Hours of Work/Shift: Must be available to work all Shifts** **Posted: April 13th, 2023** **Deadline: April...

  • Unit Coordination Assistant- Emergency

    3 weeks ago

    Mississauga, Canada Trillium Health Partners Full time

    **Job Description**: **Position: Unit Coordination Assistant** **Dept.Health System: Credit Valley Hospital Emergency Department** **File#**: *** **2023-32885** **Role Level: Administrative Clerical (AC03) $21.86-$27.29** **Status: Casual x1** **Hours of Work/Shift: Must be available to work all Shifts** **Posted: May 9th, 2023** **Deadline: May 16th,...