Executive Assistant to The Superintendents of

**Executive Assistant to the Superintendents of Education**

Reporting to the Superintendents of Education, the Executive Assistant is responsible for providing comprehensive, confidential administrative support to the Superintendents of Education.

The Executive Assistant to the Superintendents of Education is a high-profile role within the Board that requires political acumen, discretion, confidentiality and fidelity to the of our Roman Catholic school board.

This permanent, full-time position works twelve (12) months per year and 37.5 hours per week from the Catholic Education Centre in Dublin, Ontario.

**Responsibilities (not limited to)**:

- Acting as recording secretary for meetings of Board committees.. This includes compiling, editing, maintaining, monitoring, coordinating and publishing committee agendas, minutes and summary documents;
- Effectively supporting all functions of the Superintendents of Education Office - in particular scheduling, communication, data gathering, budget, administration and public relations; liaising with the curriculum and program staff who work with and report directly to the Superintendents of Education;
- Monitoring and completion of comprehensive ministry reporting directly related to funding initiatives;
- Coordinating meetings and workshops conducted by the Superintendents of Education. This may include production of documents, creation of presentations and ordering of refreshments;
- Coordinating communications on behalf of the Superintendents of Education Office, including distribution to school administrators and leaders; and
- Liaising with staff, community members, senior team, principals, managers, outside agencies, government officials (provincial and municipal), the Diocese of London (Huron-Perth Deanery), Catholic partners, management associations, vendors and school communities.

**Skills**:

- Demonstrate superior communication skills utilizing advanced communication skills, both oral and written, with a high degree of accuracy and strong attention to detail;
- Exemplify superior organizational skills including fidelity to records-management procedures and electronic file management best-practices;
- Excel in a complex and fast-paced environment where several high-profile projects may occur simultaneously;
- Succeed working independently and in a team environment;
- Promote and facilitate positive relationships with a wide array of stakeholders;
- Prioritize, multitask and manage time effectively;
- Assist at evening and/or weekend Board events; and
- Maintain strict confidentiality.

**QUALIFICATIONS**:

- Minimum two (2) year Community College Diploma in office administration or equivalent;
- Extensive experience working in an office setting;
- Experience supporting the administration of senior management is an asset;
- Experience with event planning is an asset; and
- Experience as an Executive Assistant is an asset.

**COMPENSATION, PROFESSIONAL DEVELOPMENT AND WORKING CONDITIONS**

The offers:

- Competitive compensation (September 1, 2022 salary is $49,963 - $62,464 per year and will be adjusted accordingly based on approved compensation increases);
- Health and dental benefits through the Ontario Non-Union Education Trust (ONE-T)
- OMERS pension plan;
- Paid vacation and additional approved time off;
- A flexible work arrangement; and
- Training and development opportunities.

**APPLICATION PROCESS**

Please submit your documents to:
Human Resources

Huron-Perth Catholic District School Board

P.O. Box 70, 87 Mill Street Dublin, ON N0K 1E0

**ABOUT US**

The (the Board) has nurtured the development of students and families since 1847. We honour the covenant between the school, home, and parish to embrace shared leadership and the wellness of the students entrusted to our care. Located in mid-western Ontario, the Board encompasses historic Goderich and Grand Bend along the Lake Huron shoreline with Exeter, Ontario and the rich productive agricultural land of several small rural communities. The Eastern boundaries of our school system encompass the beautiful towns of Listowel, Stratford and St. Marys, Ontario and numerous beloved rural communities in between.

The Huron-Perth Catholic District School Board serves approximately 4,600 students with progressive teaching and learning strategies and exemplary resources for achievement. The Huron-Perth Catholic District School Board is fervently committed to high standards for achievement in teaching and learning. We are very proud of the quality of instruction within all schools and our commitment to faith-based and inclusive learning spaces that provide differentiated opportunities for growth and development.

**Job Types**: Full-time, Permanent

Pay: $49,963.00-$62,464.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Work Location: Hybrid remote in Dublin, ON N