Personal Assistant
6 months ago
As the Personal Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient functioning of the CEO's office. You will be the right hand to the CEO, providing high-level administrative support and managing various tasks to enable the CEO to focus on strategic initiatives and decision-making.
**Responsibilities**:
**Calendar Management**: Coordinate and manage the CEO's schedule, including arranging meetings, appointments, and travel arrangements. Ensure the CEO is well-prepared for all engagements by providing necessary documents, briefings, and agendas.
**Information Management**: Organize and maintain confidential files, documents, and records related to the CEO's office. Conduct research, compile data, and prepare reports or presentations as requested by the CEO.
**Meeting Support**: Assist in planning, coordinating, and executing meetings, conferences, and events attended by the CEO. Take minutes, track action items, and follow up on outstanding tasks to ensure timely completion.
**Project Coordination**:Support the CEO in various projects and initiatives by managing timelines, coordinating resources, and tracking progress. Act as a liaison between the CEO and other departments to facilitate collaboration and communication.
**Administrative Support**: Provide general administrative assistance to the CEO, including managing expenses, processing invoices, and handling other day-to-day tasks as needed. Anticipate the CEO's needs and proactively address them to enhance efficiency and productivity.
Qualifications:
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an executive assistant, personal assistant, or similar role supporting C-level executives.
- Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
- Discretion and confidentiality in handling sensitive information and maintaining professional integrity.
- Flexibility and adaptability to work in a fast-paced, dynamic environment with changing priorities.
- Attention to detail and a high level of accuracy in all work.
Application Process:
**Job Types**: Full-time, Permanent
**Salary**: $20.00-$25.00 per hour
Expected hours: 40 - 44 per week
**Benefits**:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Wellness program
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
- Overtime pay
Ability to Commute:
- Stittsville, ON K2S 1B6 (required)
Work Location: In person
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