Secretary Ii

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,125 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing our staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.
Elk Island Public Schools is recruiting a permanent Secretary II at Next Step Fort Saskatchewan. Must have experience planning and executing social media strategies, creating and publishing content to a variety of platforms, and interacting and monitoring their communities and audiences. Will be required to create and post social media content daily. Must have experience working with School Messenger platform.

Commencing August 24, 2023

30 hours per week (Monday to Friday - 6 hours per day)

Open to Internal and external applicants.

EIPS offers a comprehensive benefits package for permanent employees

Next Step Senior High Fort Saskatchewan provides flexible, Outreach programming for grades 10-12 students with 3 teaching staff and 3 support staff. The school is located in Fort Saskatchewan, AB, approximately 20 kilometres north of Sherwood Park, AB.

Next Step is a supportive, alternative senior high school for students who require a non-traditional, individualized program. Located in community-based sites in Sherwood Park, Fort Saskatchewan and Vegreville, Next Step provides students with:

- a safe, comfortable environment;
- flexible, individual schedules;
- the opportunity to take responsibility for their own education and to experience success; and
- excellent teachers and encouraging and respectful staff.

Position Summary

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor.

KEY DUTIES & RESPONSIBILITIES

Secretary/Clerical
- Responsible for telephone switchboard and direct calls to appropriate department
- Record and relay telephone messages to staff and students
- Welcome and assist visitors to the school office
- Distribute mail and courier material to mailboxes
- Provide assistance to staff members with office equipment problems
- Communication through Synervoice
- Type correspondence, letters and memos for administrators and teachers
- Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff etc.
- Take minutes at the staff meetings, type and distribute to staff
- Perform general office duties, file and photocopy

PowerSchool/PASI
- Maintain student attendance daily, record student absence, appointments and late messages from parents
- Call parents if school has not been contacted regarding student’s absence as directed by Administration
- Update basic student demographic information
- Maintain student cumulative files
- May be responsible for creating basic reports
- Maintain and verify information for PASI submissions
- Monitor changes and implications to funding
- Responsible for providing audit information as requested by Alberta Education
- Meet Alberta Education Reporting submission deadlines
- Submit class size information report
- Register new students

First Aid
- Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration
- Supervise students in case of illness or accidents
- Attend to student injuries or illnesses
- Document medical action taken with student

EDUCATION AND EXPERIENCE

Education
- High School diploma, supplemented by related courses

Experience
- Minimum of one (1) year related experience in a school or office environment.

Equivalencies will be considered.

KNOWLEDGE, SKILLS AND ATTITUDES
- Accurate data entry skills
- Good oral and written communication skills
- Switchboard experience
- Good interpersonal skills
- Good organizational and time management skills
- Good prioritization, organization, multitasking, problem solving and time management skills
- Ability to work independently
- Strong ability to adapt and manage change with frequent interruptions
- Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
- Personal suitability

We thank all those who apply. Only those selected for further consideration will be contacted.