Office Administrative Assistant

2 weeks ago

Saguenay, Canada CIMA+ Full time

**Welcome to a place where people are at the heart of everything we do.**

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

**Mission**

**Primary Responsibilities**
- Plan and organize meetings and make reservations, when necessary
- Prepare and revise correspondence and any other type of documents using the appropriate format
- Provide support for the production, revision and layout of presentations, spreadsheets, reports, service offers, contracts and other texts in French and English, as needed
- Book conference rooms and support service colleagues on an administrative level (business cards, travel, events, etc.)
- Prepare for the arrival of new employees (office supplies, correspondence with other departments such as IT, HR and accounting)
- Establish and maintain effective working relationships with office colleagues and various clients
- Perform word processing and review the quality of French or English of various documents, quotes, reports, presentations, etc.
- Ensure the follow-up of certain deadlines, make the necessary reminders
- Administrative support for departments: writing and formatting minutes of meetings, filing electronic documents and files, calling participants to meetings
- Greet customers and visitors at reception and on the telephone, and manage office meeting rooms

**Profile**
- University Degree or College Diploma in administration, communications, office technology or in another relevant field
- Have experience in administration and for this type of work
- Fluency in oral and written French
- Proficiency in oral and written English. This position requires fundamental bilingual proficiency, which will enable you to communicate effectively with our various stakeholders, including our customers, partners and cross-sector staff, in both French and English nationally.
- Have a keen sense of aesthetics in their communications, high concern for the quality of work and attention to detail
- Proficiency with the Microsoft Office suite (Word, Excel, Outlook, PowerPoint and Visio) and Adobe Pro
- Demonstrate professionalism and discretion

For more information on this job opportunity, please contact Ven Thambithurai

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