Project Administrator

7 months ago

Saguenay, Canada M. Sullivan & Son Limited Full time

Recognized as one of Canada’s Best Managed Companies, M. Sullivan & Son Limited (“Sullivan”) provides a dynamic work environment with many opportunities for a fulfilling career. We are a family owned and professionally operated General Contractor (and proud of it), with a strong commitment to our communities, and over 100 years of success. If you are looking for a challenging and stimulating career, Sullivan may be right for you. We believe in and support opportunities for growth & development, teamwork, and engagement.

**Project Location**: Bagotville, Quebec

**Employment**: This position is approximately a 2 year term with potential for extension and/ or permanent employment.

**Your New Role**

The Project Administrator is responsible for supporting the estimating, project management, and site project execution functions. The Project Administrator will perform all administrative duties required to complete all aspects of the project lifecycle from inception to contract completion, including contract administration.

**Your Duties**

While the Project Administrator is responsible for a multitude of duties, the main functions include:

- Ensures compliance with all Sullivan policies and procedures.
- Prepares, processes and documents project communications as required.
- Manages project documentation.
- Types documents including memos, letters, etc. as required.
- Maintains stationery, office supplies, food, beverages, and all consumables.
- Updates, distributes, files and maintains meeting minutes.
- Handles all incoming and outgoing courier. Supports the finance department by gathering, managing, and reporting specific project expenses and may be required to aid in the development and submission of monthly progress draws/invoices.
- Support Project Coordinator, Project Manager or Superintendent when needed.
- May be asked to assist with administrative required by other project team members (ie: safety, QA/QC etc.)
- Perform other duties as required to support the project and the project team.

**Safety**
- Adheres to all safety procedures and regulatory compliance
- Communicates and enforces safety standards in conjunction with the Construction Health & Safety Officer

**Quality**
- Adheres to all processes and procedures in the Quality Management System (QMS)
- Ensures the quality of product produced reflects the QMS and The Sullivan Way

**What you will need to succeed**
- 2-3 years of experience as a Project Administrator, Project Coordinator, or similar role, preferably in the construction industry, is an asset.
- Post-secondary education in Business Administration, Engineering, o0r a related field is an asset
- Knowledge of project management software is an asset (e.g., Adobe
- Proficient in excel, word, PowerPoint, SharePoint, Outlook
- Bilingual (French and English both in verbal and written is required)
- Must be able to obtain and maintain a Secret level Government clearance

Sullivan celebrates diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
- ____________________________________________________________

Leader canadien en construction, M. Sullivan & Son Limited (ci-après « Sullivan ») est reconnu comme l'une des entreprisesles mieux gérées au Canada. Nous offrons un environnement de travail dynamique avec de nombreuses opportunités pour une carrière épanouissante. Nous sommes une entreprise de construction familiale et un Entrepreneur général qui opère avec professionnalisme (nous en sommes très fiers ) avec un engagement fort envers les communautés avec plus de 100 ans de succès. Nous croyons et soutenons les opportunités de croissance et de développement, le travail d'équipe et l'engagement.

**Emplacement**: Ce poste est à Bagotville, Québec.

**Durée**: Deux ans avec possibilité de prolongation ou de permanence.

**Votre nouveau rôle**

Relevant du chef de projet senior, l’assistant(e) administratif(ve) est chargé(e) de soutenir les fonctions d'estimation, de gestion et d'exécution de projet. L’assistant(e) administratif(ve) effectuera toutes les tâches administratives nécessaires pour mener à bien tous les aspects du projet, du début à la fin, y compris l'administration du contrat.

**Responsabilités et activités principales**
- Veiller au respect de toutes les politiques et procédures de Sullivan;
- Préparer, traiter et documenter les communications relatives aux projets, lorsque requis;
- Gérer la documentation liée au projet;
- Rédiger des documents, y compris des communications internes au projet, des lettres, etc., selon les besoins;
- Maintenir l’inventaire de la papeterie, les fournitures de bureau, la nourriture, les boissons et tout autres consommables;
- Mettr

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