Digital Asset Management Analyst

2 weeks ago

Victoria, Canada School District #62 (Sooke) Full time

DIGITAL ASSET MANAGEMENT ANALYST (Temporary)

ONE POSITION FOR THE INFORMATION TECHNOLOGY DEPARTMENT.

FORTY HOURS PER WEEK. TWELVE MONTHS PER YEAR.

PLEASE FIND A JOB DESCRIPTION ATTACHED.

THIS IS A NEW POSITION AND WILL RECEIVE A FINAL PAY RATING 6 MONTHS AFTER THE NEW INCUMBENT STARTS AS PER THE JOB EVALUATION PLAN.

AN INTERIM RATE OF $28.75 AN HOUR WILL BE APPLIED PLUS A LABOUR MARKET ADJUSTMENT OF $3.59.

RATE OF PAY AS PER THE COLLECTIVE AGREEMENT.

DUTIES TO COMMENCE AS SOON AS POSSIBLE AND WILL CONCLUDE UPON THE RETURN OF THE INCUMBENT OR UNLESS OTHERWISE NOTIFIED BY THE HUMAN RESOURCES DEPARTMENT.

**Terms of Employment**:
Twelve-month year

KNOWLEDGE AND EXPERIENCE

Secondary school graduation or equivalent

ITIL certification required; a degree or diploma in Computer Science or related technical field an asset

Minimum two (2) years of experience in records management demonstrating strong understanding and awareness of records management, information retention and access, and privacy legislation (FOIPPA); coursework in Records Management an asset

Minimum two (2) years of experience in asset and budget management including hardware and software inventory

Experience in the creation, development, and writing of technical and training procedures for a non-technical audience as it pertains to assets and records management standards

SKILLS AND ABILITIES

Actively shows courtesy and respect to all, proactively builds healthy and trusting relationships with all; contributes to a positive working environment

Clearly articulates thoughts and ideas and shares timely and relevant information openly, honestly and respectfully using oral, written and visual formats

Possesses strong organizational skills and proactively plans, prioritizes, and organizes work

Respects the confidential nature of all information relating to students, parents, and staff

RESPONSIBILITIES

Manage the inventory of the district’s digital assets (hardware, software, data) throughout their lifecycle from acquisition to retirement

Develop IT Asset Management (ITAM) processes and propose enhancements to existing processes to improve accuracy, efficiency, and cost savings for over 12,000 digital assets

Create standard IT Asset Management (ITAM) processes and oversight for adherence to the processes from our internal and external partners and propose enhancements to existing processes to improve accuracy, efficiency, and cost savings

Implement standard IT Asset Management processes and maintain and track activities to ensure teams are meeting targets for the IT Asset database accuracy and completeness

Perform audit and maintain inventory of district IT equipment including data reconciliation, process mapping, and data reporting. Perform risk assessments to address potential liabilities and identify and prioritize risks related to records and information

Create technical procedures for assets and records management standards and provide training to District staff

Report on end-of-life assets for the refresh program

Track asset allocations for the centralized and decentralized digital computing assets in accordance with established standards and allocated budgets

Determine what assets can be salvaged, repaired, re-allocated or re-cycled

Manage financial records as they relate to digital assets (receiving, invoicing, and budget support)

Receive assets and move equipment to and from storage and distribution

Work with multiple vendors to obtain quotes and process warranty and support claims

Document processes, procedures, project status, and decisions in support of the Chief Information Officer and the IT leadership team

Act as a Level 1 support to MyEd BC to provide ongoing support and training to the day-to-day operation of MyEd BC for school-based office staff including timetable, parent portal, and registration support

Establish close relationships with internal and external stakeholders on the identification of records management systems, reporting and analytics needs, and development of solutions

Perform other duties and tasks as assigned

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