Clerical Assistant

2 weeks ago

Regina, Canada University of Saskatchewan Full time

**Clerical Assistant**:
The College of Medicine, Regina Campus is home to a large number of medical students and Residents training to be physicians at the Regina General Hospital. Our office provides administrative support to medical students and faculty as part of the University of Saskatchewan.

**Primary Purpose**: The position is responsible for the coordination of all academic matters for medical students and Residents training in various clinical departments in Regina. The Clerical Assistant is responsible for ensuring all learners and faculty are scheduled to be working together and all accreditation requirements are being met.

**Nature of Work**: Reporting to the Associate Dean, Regina Campus and Associate Dean - Undergraduate Medical Education (UGME) through the Finance and Administration Manager for the Regina Campus the Clerical Assistant will maintain professional relationships with various stakeholders including students, faculty, and departmental colleagues. This position will work as part of a team as well as independently. This position requires the ability to work under pressure in a fast paced environment while balancing competing deadlines and multiple tasks. Some travel within the province may be required.

**Typical Duties or Accountabilities**:

- Rotation schedules - Ensuring all student rotation schedules have been finalized; didactic/simulation, clinical and call schedules are updated in the necessary software, have been communicated to the appropriate faculty and students; all orientations are coordinated and scheduled for all learners; any complaints tracked and actioned (where appropriate)
- Evaluations - Evaluations have been submitted for all trainees (mid, final, rotations) on time and in the appropriate software. Booking of mid and final rotation evaluations with students and physicians as well.
- Scheduling and invigilation of various student exams including OSCE’s, online, and in person exams.
- Tracking and coordination of all student leave requests.
- Collecting, invoicing, and submitting part time teaching payments for faculty.
- Approving, declining, and scheduling of any student elective rotations.
- Coordination of IT services which may include room booking, online meeting requests, and video conferencing.
- Regular and professional communication with staff, students, physician coordinators, counterparts in Saskatoon, and other team members.
- Computer abilities - must have intermediate knowledge of Microsoft Office including Outlook, Excel and Word; working knowledge of PAWS/One45/Blackboard/CANVAS and other curriculum software is expected.
- Work very closely with the students/learners on rotation/rotations and ensure they are meeting all rotation requirements. Also work closely with physician’s responsible for student supervision and their evaluations. Regular tracking and follow up with medical students and faculty is required.
- General clerical assistance to physician leads such as correspondence, scheduling, and meeting minutes of various committee meetings.
- Other office/administrative duties as assigned.

**Education**: Completion of Grade 12 and a recognized post-secondary Administrative, Business, or Office Education diploma. Proven proficiency with Microsoft Office is required.

**Experience**: 3-5 years of relevant office/administrative experience. Experience with curriculum management software would be a strong asset. Experience working and collaborating in diverse and inclusive settings is required.

**Skills**:

- Strong evidence of relationship building, demonstrated professional maturity, judgment and decisiveness.
- Strong written and verbal organizational and communication skills.
- Ability to take initiative and be self-directed, and an ability to work collaboratively
- Ability to foster a cooperative work environment within a complex partnership/organizational structure.
- Inquiries regarding this position can be directed to Annie Ethier at 306-766-4890_

**Department**: College of Medicine - DnOffce
**Status**: Permanent
**Employment Group**: CUPE 1975
**Shift**: Mon-Fri, 0800-1600
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 6/7/2023
**Closing Date**: 7/12/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

Please review the University of Saskatchewan's **health and safety requirements** for faculty, staff and students in consideration of the COVID-19 pandemic.

  • Clerical Assistant

    6 days ago

    Regina, Canada University of Saskatchewan Full time

    **Clerical Assistant**: The College of Medicine, Regina Campus is home to a large number of medical students and Residents training to be physicians at the Regina General Hospital. Our office provides administrative support to medical students and faculty as part of the University of Saskatchewan. **Primary Purpose**: The position is responsible for the...

  • Clerical Property Manager

    6 days ago

    Regina, Canada Leenan Property Management Full time

    Leenan Group of Companies is growing, and Leenan Property Management is looking for a Clerical Property Manager to join our team. The Clerical Property Manager is to assist in all daily activities related to the upkeep and satisfaction of our tenant. The Clerical Property Manager will work alongside our Residential Property Manager and Owner Property Manager...

  • Project Assistant

    4 days ago

    Regina, Canada Rising Edge Group Full time

    **Role** - Reporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as...

  • Administrative Assistant Iii

    7 days ago

    Regina, Canada Gabriel Dumont Institute Full time

    EMPLOYMENT OPPORTUNITY **Administrative Assistant III**: **Competition code**: 2403 101R Mar 15 **Responsibilities**: Reporting directly to the Employment Services Manager, the Administrative Assistant III will be responsible for ensuring quality clerical support to Gabriel Dumont Institute Training & Employment through effective communication,...

  • Administrative Assistant

    4 days ago

    Regina, Canada Saskatchewan Union of Nurses Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our Union office. Key is the ability to maintain strict confidentiality of SUN's operations by demonstrating discretion, diplomacy and sound...

  • Business Assistant

    Found in: Talent CA C2 - 2 weeks ago

    Regina, Canada SaskPower Full time

    JOB SUMMARY: The employee in this classification is responsible to perform general clerical support duties including the preparation of correspondence, reports, statements and other material. This position is also responsible to operate office equipment, answer telephones, verify records and process forms and documents such as contracts and...

  • Administrative Assistant

    4 days ago

    Regina, Canada Saskatchewan Union of Nurses Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our Union office. Key is the ability to maintain strict confidentiality of SUN's operations by demonstrating discretion, diplomacy and sound...

  • Project Assistant

    Found in: beBee S CA - 2 weeks ago

    Regina, Canada Rising Edge Group Full time

    RoleReporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as communicates...

  • Project Assistant

    Found in: beBee S CA - 2 weeks ago

    Regina, Canada Rising Edge Group Full time

    RoleReporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as communicates...

  • Project Assistant

    Found in: Talent CA C2 - 7 days ago

    Regina, Canada Rising Edge Group Full time

    RoleReporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as communicates...

  • Project Assistant

    Found in: Appcast CA C2 Glassdoor - 1 week ago

    Regina, Canada Rising Edge Group Full time

    RoleReporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as communicates...

  • Project Assistant

    Found in: Appcast CA A2 P - 7 days ago

    Regina, Canada Rising Edge Group Full time

    RoleReporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as communicates...

  • Project Assistant

    Found in: Whatjobs CA C2 - 7 days ago

    Regina, Canada Rising Edge Group Full time

    RoleReporting to the Area Manager, the Project Assistant is responsible for providing support in various clerical and administrative tasks aimed at ensuring the smooth operation of the organization and efficient project delivery. The Project Assistant collaborates closely with the Area Manager, Division Manager and Project Managers, as well as communicates...

  • Clinic Assistant(cas)

    Found in: beBee jobs CA - 7 days ago

    Regina, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Details RHA Job Number: RQ Number of Vacancies: 1 Profession: Administration & Clerical Organization:Saskatchewan Health Authority Facility Name: PUBLIC HEALTH Department: FOUR DIR PRIM CARE Employment Type:Permanent Employment Term:Casual Posting Date: April 11, 2024 Closing Date: April 13, :30 Hours of Work: Shift Information: Days, Evenings, Weekends,...

  • Administrative/optometric Assistant

    6 days ago

    Regina, Canada Doc Optical Full time

    Administrative/Optometric Assistant Job Posting Are you looking for a new opportunity to grow into? Do you enjoy helping people? Do you thrive in a client-facing role? Do you love being a part of a fun team? If you answered yes to these questions - then we have the perfect job for you! As an Administrative/Optometric Assistant you’re responsible for...

  • Pharmacy Assistant

    2 weeks ago

    Regina, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...

  • Pharmacy Assistant

    13 hours ago

    Regina, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...

  • Administrative/optometric Assistant

    6 days ago

    Regina, Canada Doc Optical Full time

    Administrative/Optometric Assistant Job Posting Are you looking for a new opportunity to grow into? Do you enjoy helping people? Do you thrive in a client-facing role? Do you love being a part of a fun team? If you answered yes to these questions - then we have the perfect job for you! As an Administrative/Optometric Assistant you’re responsible for...

  • Med Office Assist

    Found in: beBee jobs CA - 1 week ago

    Regina, Saskatchewan, Canada Health Careers in Saskatchewan Full time

    Job Details RHA Job Number: RQ Number of Vacancies: 3 Profession: Administration & Clerical Organization:Saskatchewan Health Authority Facility Name: RGH Department: FAMILY MEDICINE CLIN Employment Type:Permanent Employment Term:Casual Posting Date: April 9, 2024 Closing Date: April 11, :30 Hours of Work: Shift Information: Days 8 HR Rate of Pay: Union: CUPE...

  • Administrative Assistant

    1 day ago

    Regina, Canada SaskEnergy Full time

    SaskEnergy is seeking a qualified and motivated individual to join our Indigenous Engagement team. The Administrative Assistant provides general office support for the department by performing a variety of administrative, general and specialized duties including clerical, reception and work management processes. Position Details- Union - This position is...