Administrative Assistant

2 months ago

Parry Sound, Canada Ministry of Natural Resources and Forestry Full time

Do you have highly developed administrative and customer service skills? If so, they will be well utilized as the Administrative Assistant providing critical administrative and business support services to internal and external clients in the Ministry of Natural Resources and Forestry's Regional Operations Division.

The Bancroft-Peterborough District position can be located at any of the following offices:
106 Monck St, Bancroft

300 Water St, Peterborough

The Parry Sound-Bracebridge-Minden District position can be located at any of the following offices:
7 Bay St, Parry Sound

1350 High Falls Rd, Bracebridge

PO Box 820, Hwy 35, Minden

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this role, you will:

- provide administrative support services by preparing, organizing and coordinating meetings, workshops and travel arrangements for staff
- coordinate the preparation and distribution of agendas/background materials and attend meetings to take minutes
- maintain calendar of appointments for the manager
- prepare reports, correspondence, memoranda, graphics, charts, financial/ statistical reports and spreadsheets
- process incoming and outgoing mail
- creating, maintaining and ensuring security of files, archiving files and records according to approved retention
- provide customer service to external and internal clients on ministry policies, procedures and other information
- provide financial administration support through processing financial transactions (e.g. preparing reports, etc.)
- provide administrative support for human resources related procedures, i.e. processing time sheets and forms

**How do I qualify?**:
**Reasoning, time management and organizational skills**:

- You have reasoning and time management skills to determine priorities based on various dependencies, conflicting demands and timelines.
- You have organizational skill to handle a variety of work demands, multi-task and coordinate fluctuating workloads, as well as maintain an organized work environment and filing systems.

**Communication and interpersonal skills**:

- You have proven communication skills to proofread and edit documents, explain procedures and legislation, prepare correspondence in verbal or written format.
- You possess tact, diplomacy and interpersonal skills to ensure good internal and external relations.

**Computer, office equipment and typing proficiency**:

- You are able to operate and maintain general office equipment such as photocopiers, faxes and telephones.
- You are proficient in typing and word processing.

**Technical skills**:

- You are able to understand and interpret relevant legislation such as Freedom of Information and Protection of Privacy Act (FIPPA), Occupational Health and Safety Act, collective agreements, financial and human resource policies and procedures.
- You are familiar with office administrative procedures and purchasing.
- You have math skills to review invoices and claims, and resolve discrepancies.

**Analytical and problem-solving skills**:

- You have proven analytical and problem-solving skills to make decisions, determine appropriate action, reconcile reports, resolve discrepancies, and investigate alternatives.

**Additional Information**:
**Address**:

- 1 Permanent, 106 Monck St, Bancroft, East Region or 300 Water St, Peterborough, East Region
- 1 Permanent, 7 Bay St, Parry Sound, North Region or 1350 High Falls Rd, Bracebridge, Central Region or PO Box 820, Hwy 35, Minden, East Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, March 1, 2023**Note**:

- C-NR-193803/23(2)

  • Administrative Assistant

    5 days ago

    Parry Sound, Canada Near North Aviation Full time

    **Role and Responsibilities**: Administrative assistant for a Flight Training Unit and Approved Maintenance Organization based at Parry Sound Municipal Airport Seguin Ontario - Answer calls and take bookings related to flight training - Assist Chief Pilot with duties he or she may assign - Order and track parts shipments for AMO - Prepare invoicing for AMO...

  • Administrative Assistant

    1 month ago

    Parry Sound, Canada Canadian Mental Health Association Full time

    **INTERNAL/EXTERNAL POSTING**:OPEN UNTIL April 16, 2024** ADMINISTRATIVE ASSISTANT **Hours of Work**:35 hours per week **Job Status**:Contract Until April 2025 **Base office**: Parry Sound **Competition #**:24-24 **Purpose of the Position**: The Administrative Assistant is responsible for organizing, coordinating, and monitoring all non-clinical...

  • Administrative Assistant

    1 week ago

    Parry Sound, Canada Assante Capital Management Ltd. Full time

    **Administrative Assistant** Spire Advisors of Assante Capital Management Ltd.is currently accepting applicants for a full-time, Administrative Assistant position. You will work with a team managing the wealth of families across Canada. This is a busy, established practice that demands a person who can multitask and prioritize job duties. **Location: Parry...

  • Administrative Assistant

    4 weeks ago

    Parry Sound, Canada Canadian Mental Health Association, Muskoka Parry Sound Full time

    **INTERNAL/EXTERNAL POSTING: September 8, 2023 at 4:00pm** **Administrative Assistant - B’saanibamaadsiwin Program** **Hours of Work**:28 hours per week **Job Status**:Permanent **Base office**: Parry Sound **Competition #: 63-23** **Purpose of the Position**: The Administrative Assistant is responsible for organizing, coordinating, and monitoring all...

  • Administrative Assistant

    3 weeks ago

    Parry Sound, Canada Canadian Mental Health Association, Muskoka Parry Sound Full time

    **INTERNAL/EXTERNAL POSTING: December 1, 2023 at 4:00pm** **Administrative Assistant - B’saanibamaadsiwin Program** **Hours of Work**:28 hours per week **Job Status**:Permanent **Base office**: Parry Sound **Competition #: 82-23** **Purpose of the Position**: The Administrative Assistant is responsible for organizing, coordinating, and monitoring all...

  • Administrative Assistant

    3 weeks ago

    Parry Sound, Canada Canadian Mental Health Association - Muskoka Parry Sound Full time

    **INTERNAL/EXTERNAL POSTING: OPEN UNTIL FILLED** **ADMINISTRATIVE ASSISTANT** **Hours of Work**:35 hours per week **Job Status**:Permanent **Base office**: Parry Sound **Competition #**:16-23 **Purpose of the Position**:The Administrative Assistant is responsible for organizing, coordinating, and monitoring all non-clinical operations of designated...

  • Administrative Assistant

    1 week ago

    Parry Sound, Canada Canadian Mental Health Association - Muskoka Parry Sound Full time

    **INTERNAL/EXTERNAL POSTING: OPEN UNTIL FILLED** **ADMINISTRATIVE ASSISTANT** **Hours of Work**:35 hours per week **Job Status**:Permanent **Base office**: Parry Sound **Competition #**:31-23 **Purpose of the Position**:The Administrative Assistant is responsible for organizing, coordinating, and monitoring all non-clinical operations of designated...

  • Casual Relief Administrative Assistant

    2 days ago

    Parry Sound, Canada Hands TheFamilyHelpNetwork.ca Full time

    **JOB POSTING #1863-24** **POSITION**: Administrative Assistant **HOURS OF WORK**: Casual relief **LOCATION**: Parry Sound, ON **HOURLY RATE**: Minimum $20.63 to maximum $25.10 per hour Salary commensurate with education and experience **CLOSING DATE**: This posting will remain open until the position has been filled **ABOUT US**: Hands...

  • Administrative Assistant

    2 days ago

    Parry Sound, Canada Canadian Mental Health Association Full time

    **INTERNAL/EXTERNAL POSTING**:OPEN until May 29, 2024** SUMMER STUDENT- ADMINISTRATIVE ASSISTANT **Hours of Work**:35 hours per week **Job Status**:Contract starting June 2024 until August 2024 **Base office**: Parry Sound **Competition #**:39-24 **Purpose of the Position**:The Summer Student Administrative Assistant is responsible for organizing,...

  • administrative assistant

    3 weeks ago

    Parry Sound, Canada Tim Hortons Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingVarious locationsTasksSupervise other workersTrain other workersDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and...

  • administrative assistant

    1 week ago

    Parry Sound, Canada Tim Hortons Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingVarious locationsTasksSupervise other workersTrain other workersDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and...

  • administrative assistant

    1 month ago

    Parry Sound, Canada Tim Hortons Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingVarious locationsTasksSupervise other workersTrain other workersDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer...

  • administrative assistant

    1 week ago

    Parry Sound, Canada Tim Hortons Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingVarious locationsTasksSupervise other workersTrain other workersDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer...

  • Administrative Officer

    1 month ago

    Parry Sound, Canada Laviva Healthcare Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    1 week ago

    Parry Sound, Canada Laviva Healthcare Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...

  • Administrative Coordinator

    1 week ago

    Parry Sound, Canada Hands TheFamilyHelpNetwork.caMains LeReseaudaideauxfamilles.ca Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 3 years to less than 5 years - Executive assistant/executive secretary **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met -...

  • Office & Store Administrative Assistant

    2 days ago

    Parry Sound, Canada Water Depot Full time

    Thank you for your interest and only those considered for the position will be contacted. **Job Types**: Full-time, Part-time, Permanent **Salary**: $19.00-$24.00 per hour Expected hours: 40 per week **Benefits**: - Casual dress - Flexible schedule - On-site parking Schedule: - Day shift - Monday to Friday **Education**: - Secondary School...

  • administrative officer

    1 week ago

    Parry Sound, Canada Laviva Healthcare Inc Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...

  • Office Administrator

    3 weeks ago

    Parry Sound, Canada Parry Sound Fuels Full time

    Our Office Administrator will ensure employees have the proper support to work efficiently. The day-to-day job typically involves scheduling, data entry & customer service. As well as organizing files, answering the phone and assisting others in the office. This position will provide direct clerical support to each department within Parry Sound Fuels. Pay:...

  • Executive Assistant

    4 weeks ago

    Parry Sound, Canada Home and Community Care Support Services Full time

    Home and Community Care Support Services North East offers a wide-range of quality healthcare services and resources to support people of all ages at home, school or in community. In addition to planning, delivering and coordinating care for thousands of people each day in Northeastern Ontario, we also manage eligibility and admissions to long-term care...