Ar & Payroll Coordinator

**OVERVIEW**:
Under the general supervision of the Assistant Controller, the AR & Payroll Coordinator is responsible for the accurate preparation of the hourly bi-weekly payroll as well as timely preparation of customer invoices and collections. As a member of the RS team, this position will support an organizational culture that cares for other's well-being through best practices in health and safety, in addition to the company's values of respect, integrity, quality, teamwork and professional growth.

**RESPONSIBILITIES**:

- Process hourly payroll on a bi-weekly basis, working with the production supervisors, to confirm all hourly employee punches and pay codes are accurately entered.
- Pay out expense reports within the bi-weekly payroll along with clearing the payments from the ERP system.
- Prepare journal entries covering payroll earnings and deductions.
- Process Accounts Receivable invoicing, including the auditing of all packing slips.
- Review accounts receivable ledgers and make collection inquiries to ensure collections occur in a timely manner.
- Scan cheques received via mail into the bank and record cash receipts in the ERP system.
- Record and communicate on a regular basis; current monthly revenue levels by market, average revenues/kgs and a comparison to the budget.
- Enter new customers into the ERP system.
- Accurately process USD Credit Card invoicing through our online square program.
- Record keeping for sales agents/distributors (tracking POs, invoices, commissions owing) monthly.
- Review new customer purchase orders to ensure payment terms and conditions are met and properly documented.
- Prepare a weekly cash flow forecast.
- Summarize manufactured inventory count sheets monthly and complete the month end process for inventory counts and adjustments.
- Balance the WIP account to manufactured shipments on a monthly basis.
- Prepare all month-end journal entries associated with payroll and direct labor.
- Assist in financial and regulatory audits as needed.
- Other duties as assigned.

**TRAINING / QUALIFICATIONS**:

- 3-5 years' experience and Payroll Certification required.
- Strong communication (verbal and written) and organizational skills.
- Intermediate experience with MS Office.
- Excellent analytical and problem-solving skills to fully address accounting issues.
- Accounting experience in AR would be an asset.
- Experience with Ceridian Dayforce and Epicor would be an asset.

**WORKING CONDITIONS**:

- Office Environment