Student Engagement Specialist

3 weeks ago

Nanaimo, Canada Vancouver Island University Full time

**Student Engagement Specialist**:

- Employment Group
- CUPE
- Position Number
- 00855
- Division
- Student Affairs
- Department
- Centre for Experiential Learning
- Campus
- Nanaimo campus
- Location
- Nanaimo, British Columbia
- Country
- Canada
- Appointment Type
- temporary full-time
- Workload
- 35 hours per week. May include some evenings and weekends
- Pay Level
- CUPE 8: $30.56 per hour
- Start:

- As soon as possible
- Leave Replacement
- Appointment may end early or be extended depending return of incumbent
- Applicant Documents
- CV/Resume, Cover Letter, Qualifications, Referees/References
- Posted Date
- 09-May-2024
- Closing Date
- 22-May-2024
- Job Reference
- 2386

**Duties**:
The Student Engagement Specialist is responsible for developing training materials and providing training to employees, students, and community partners on the CCR database. This role is responsible for entering and proofreading data in the CCR database, while making extensive use of the CCR database for tracking participation and generating statistical reports as required. These are key components to this role. Additional responsibilities include overseeing the Co-Curricular App (Backend data management, input, and configuration for the involvement and engagement purposes of the App which includes providing event updates, pathways and CCR information/support).

High level of support is required overseeing event management and operations, including the supervision of student staff and over 30+ volunteers as required to facilitate events/activities/programs. This includes onboarding and training, one-on-one support, mentoring, leading, supervising, tracking and approving timesheets, student check-ins and meetings with various student staff, volunteers, and program team leads.

Incumbent must hold outreach skills required to initiate and coordinate campus-wide communication and meetings with various partners and stakeholders (at all three campuses) including facilitation and the ability to liaise with community stakeholders (Employers, vendors community partners) to ensure effective supports are in place to serve and inform students.

Responsibilities of the OCCEL Student Engagement Specialist include but are not limited to:

- Developing, recording, maintaining, and enacting departmental systems and procedures,
- Coordinating and facilitating meetings, including taking minutes, and other operational needs,
- Acting as a main point of contact with employees, students, and community partners,
- Developing training materials and providing training to employees, students, and community partners,
- Making extensive use of the CCR database for tracking participation and generating statistical reports as required,
- Problem solver including the full scope of tasks related to event planning.
- Assisting in the preparation of annual accountability reports and other reports as necessary,
- Monitoring departmental budget expenditures,
- Preparing purchase orders, cheque requisitions, and other financial and purchasing documents as required.

**Required Qualifications**:
Undergraduate Degree in Business, Education, Rec/Tour, Event Planning, or related field from an appropriately accredited institution. Minimum three years' recent relevant experience.
- Experience in Event Management and Program/ Project Implementation.
- Experience in Student Affairs, Campus Life, and Student Leadership in supporting student development and retention
- Ability to manage multiple projects and deadlines simultaneously
- Ability to supervise, mentor, train, and oversee volunteers, and student staff
- Experience in supporting and coordinating large attendance events, managing timelines, deadlines, and marketing
- Strong experience in website maintenance, data, and creative software
- Exceptional interpersonal, verbal, and written communication skills,
- Ability to contribute as part of a dynamic team of staff, student employees, and volunteers
- Advanced proficiency with Office 365 with expertise in using MS Teams including project planning apps, and Excel

**Preferred Qualifications**:

- Knowledge of VIU financial, purchasing, and human resources processes, and familiarity with campus group, (currently used to manage VIU's CCR program), Orbis Communications
- Certificate in event and/or project management.
- Professional experience in student, co-curricular record, and event accounting practices
- Member of CACUSS
- Facilitated and/ or participated in Student Orientation Programs
- Unit 4-FIS System experience
- VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives a

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