Administrator, Property Management Calgary Portfolio

2 weeks ago

Calgary, Canada ASPEN PROPERTIES Full time

At Aspen, our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding meaningful value for our team and community through ownership, management, and development opportunities.

Strong leadership and teamwork are the cornerstones of our Core Values: Customer & Community Service, Integrity, Creativity, Adaptability, Respect and Entrepreneurship. Driven by our mission and vision, we foster an environment where employees thrive on honesty, open communication, and accountability, maintaining the highest standards of professional and ethical conduct.

We offer dynamic opportunities, with an excellent compensation and benefits program. Our collaborative and professional environment promotes and rewards learning, development, and success. Joining Aspen means becoming part of a team that values innovation and continuous improvement, with opportunities for personal and professional growth. Aspen is an equal opportunity employer committed to hiring and retaining a diverse workforce.

We are pleased to announce we have an immediate opening for a team and service-oriented individual to fill an Administrator, Property Management position. This is an office-based role located in downtown Calgary.

This is a fantastic opportunity and if you, or someone you know, are a match for the qualifications below please submit resumes to Human Resources..

You’ll find a full listing and description for this and other Aspen positions currently available at CAREERS | Aspen Properties.

Thank you for your interest in the Aspen team

**Position Summary |**

As part of our property management team, you will have the opportunity to hone your skills, collaborate with seasoned professionals, and contribute to exciting projects that drive Aspen’s success. We strongly believe in promoting from within, and this position serves as a springboard for individuals aspiring to advance into more senior roles. If you are passionate about commercial real estate and eager to embark on a journey of professional growth and advancement, we encourage you to apply.

Regular work hours are Monday to Friday 8:00am to 4:30pm. The Administrator, Property Management will report directly to the Property Manager.

**Key Responsibilities |**
- Prepare and distribute daily correspondence for the property management team
- Prepare and distribute management reports for the property management group
- Complete monthly expense reports for the property management team credit cards
- Coordinate, issue purchase orders and budget future years for projects assigned
- Assist the property management team with the coordination, draft, and final budgets for the portfolio; distribute as required
- Generate and deliver tenant letters and invoices for any changes to rent or operating costs
- Collect and review all insurance certificates for tenants and contractors
- Monthly follow up on all accounts receivable and collections
- Reconcile and send out quarterly billings to tenants for utility usage
- Track and calculate percentage rent and HVAC after-hours chargebacks; send chargebacks to tenants
- Update and maintain tenant contact list in spreadsheet and in Aspen App
- Keep Tenant Handbook, Contractor Manual and all information in website documents up to date
- Administer the Building Fire & Life safety program
- Update and maintain current contract spreadsheet
- Draft and issue all notices to tenants regarding building operations
- Assist the accounting team with invoicing, percentage rent, chargebacks, and collection of information as required
- Assist the property management team with management of amenities of the property
- Prepare and order groceries and building supplies for the operations team as required
- Prepare and complete vacancy space checklists for Property Management and Operations
- Issue security clearances, elevator bookings and fire impairments on a daily basis and coordinate access card requests for tenants
- In conjunction with the Administrators from other portfolios, generate and distribute stacking plans on a monthly basis
- Coordinate building after hours security and access
- Maintain and track property chattels
- Maintain electronic and hard copy files
- Work with security to perform regular access card audits for all tenant access cards
- Administer tenant registrations for the Aspen Club and Dog Policy, keeping all spreadsheets up to date
- Organize and coordinate tenant appreciation events
- Monitor and respond to Tenant questions via the Aspen App in timely manner
- Monitor and update the Aspen App as needed
- Assist with the arrangement and coordination of special projects as required
- Other duties as assigned

**Qualifications |**
- Strong team player with superior customer service skills
- 4 + years of excellent administrative and customer/tenant service experience
- Commercial office real estate work experience strongly preferred
- Strong proficiency in M

  • Assistant Property Manager

    1 week ago

    Calgary, Canada Royal Blue Property Management Full time

    **Job description** **Property Manager** **PART TIME** We are currently seeking a Property Manager to join our team in Calgary. The Property Manager will oversee the administrative and maintenance operations of a particular residential portfolio. This job description is not intended and should not be construed to be an exhaustive list of all...

  • Rental Property Manager

    2 weeks ago

    Calgary, Canada Simco Management (Calgary) Inc. Full time

    **Requirements**: - **Must hold a property management license with RECA**. - 5+ years’ experience in residential rental property management. - Working knowledge of Yardi and Rent Manager an asset. - Strong ability to multitask, be proactive, and understand attention to detail. - Must have a sense of urgency and an ability to meet deadlines. - Well...

  • Property Manager

    2 weeks ago

    Calgary, Canada City of Calgary Full time

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer...

  • Condominium Property Administrator

    3 weeks ago

    Calgary, Canada Go Smart Property Managers Inc Full time

    Our office is growing and we are looking to add another strong **Condominium Property Administrator** to join our growing team. Position Description Position Responsibilities: - Act as a liaison, maintaining excellent relations with the Board of Directors, condominium owners, developers and trades professionals; - Respond to client queries professionally...

  • Property Administrator

    2 weeks ago

    Calgary, Canada Aspen Properties Full time

    At Aspen our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding value through ownership, management and development opportunities. Through our Purpose, Aspen Properties is passionate about creating value for our team and community. We pride ourselves on our Core...

  • Commercial Property Management Administrator

    7 days ago

    Calgary, Alberta, Canada Equium Group Full time

    Equium Group, founded in Calgary in 2011, is a fully integrated real estate organization specializing in condominium, commercial, and residential real estate services. With a current portfolio valued at over $6 billion dollars, Equium Group offers property management, construction, marketing, leasing, and private mortgages. The company has received multiple...

  • Condominium Property Manager

    1 week ago

    Calgary, Canada Larlyn Property Management Full time

    Larlyn's greatest strength has always been its people. It’s what makes us, us. Due to continued growth, we are currently seeking to add another strength to our team in **Calgary Alberta** as a: **Condo Property Manager** If you are looking to contribute to an experienced, energizing and dedicated team, are licensed through the Real Estate Council of...

  • Manager, Property Accounting

    2 weeks ago

    Calgary, Canada Calgary Regional Office - Primaris REIT Full time

    **Manager, Accounting**: Primaris REIT is currently hiring a dedicated and enthusiastic Manager, Accounting to join our team at our Calgary Regional Office, Calgary, AB. If you have experience in Commercial Property Accounting, have previously managed a team and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you! As...

  • Property Administrator

    1 day ago

    Calgary, Alberta, Canada TalentSphere Staffing Solutions Full time

    Property AdministratorCommercial Real EstateCalgary, AlbertaFull-Time, PermanentOur client is a local third-party property and asset management company.  This is an entrepreneurial group that are known for their straightforward approach and attention to detail.  They have grown quickly since their inception and have worked hard to keep a very open and...

  • Revenue & Business Administrator calgary Tower

    3 weeks ago

    Calgary, Canada Calgary Tower Full time

    The Calgary Tower is owned and professionally managed by Aspen Properties. At Aspen, our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding meaningful value for our team and community through ownership, management, and development opportunities. Strong leadership...

  • Property Manager

    2 weeks ago

    Calgary, Canada Edon Management Full time

    **Ready to take the next step in your career?** If you are a motivated, detail-oriented professional with a passion for providing exceptional service and managing diverse properties, we want to hear from you. **Join our Calgary team and make an impact in a rewarding and dynamic environment!** **Who are we?** To put it simply, we’ve been around for...

  • Property Manager

    1 week ago

    Calgary, Canada QuadReal Property Group Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Property Administrator Position

    1 day ago

    Calgary, Alberta, Canada Rujia Property Management Corp.] Full time

    Job DescriptionRujia Property Management Corp. is seeking a skilled Property Administrator to join our team.The ideal candidate will have experience in property management and be able to work independently with minimal supervision. Key responsibilities include maintaining accurate records, coordinating maintenance and repairs, and ensuring compliance with...

  • Facility & Property Manager

    3 weeks ago

    Calgary, Canada Edon Management Full time

    Ready to take the next step in your career? If you are a motivated, detail-oriented professional with a passion for providing exceptional service and managing diverse properties, we want to hear from you. **Join our Calgary team and make an impact in a rewarding and dynamic environment!** **Who are we?** Edon Management is an Alberta-based real estate...

  • Property Administrator

    3 weeks ago

    calgary, Canada Hays Full time

    Hays has partnered with a well-known organization that is currently looking for a strong Property Administrator to join their team in Calgary. This position has crucial role in supporting the commercial properties portfolio. Job Summary: The Property Administrator will assist in the day-to-day operations of commercial properties, ensuring efficient and...

  • Commercial Property Administrator

    2 weeks ago

    Calgary, Alberta, Canada Equium Group Full time

    Company DescriptionEquium Group, founded in Calgary in 2011, is a fully integrated real estate organization specializing in condominium, commercial, and residential real estate services. With a current portfolio valued at over $6 billion dollars, Equium Group offers property management, construction, marketing, leasing, and private mortgages. The company has...

  • Property Administrator

    2 weeks ago

    Calgary, Canada Choice Properties REIT Full time

    Location: 410, 330 5th Avenue SW, Calgary, Alberta, T2P 0J1 - Job Description - Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties...

  • Property Management Administrator

    3 weeks ago

    Calgary, Canada Harvard Developments Corporation Full time

    Harvard Developments has an immediate opening for a Property Management Administrator to join its administration team based in Calgary. You will be responsible to administer leases, calculate and collect rent, prepare invoices, administer sales reports, respond to customer inquiries and other property related administrative duties. Harvard is a full-service...

  • Property Assistant-calgary

    2 weeks ago

    Calgary, Canada Mayfield Management Group Full time

    **As our Property Assistant, you will**: - Manage quality communication, customer support, and product representation for each prospect. - Assist with leasing suites with specific leasing goals in mind. - May assist Property Manager with move-in/move-out inspections. - Enhance customer satisfaction and retention. - Market available properties using a...

  • Administrative Assistant

    4 weeks ago

    Calgary, Canada Simco Management (Calgary) Inc. Full time

    Simco Management (Calgary) Inc. currently have an opportunity for a **full time, entry level, Administrative Assistant** for our Calgary office. We are looking for a highly organized and self-motivated professional. Office hours are Monday to Friday, 8:00AM to 4:30PM. **Your Impact: (Duties**) - Provide administrative assistance to multiple Condominium...