Finance - Administrative Assistant

2 months ago

Wetaskiwin, Canada City of Wetaskiwin Full time

Financial Services Division
Full Time | Permanent
Internal | External
Competition No. FIN-24-27
Join Our Team
The City of Wetaskiwin
We are a diverse, collaborative, and eager team that started by listening to our citizens to get their vision of our community in 50 years and the creativity flowed from there. [What if Wetaskiwin] is a collaborative and inclusive place where we can examine our current state; share ideas for making things better; and turn these ideas into actionable plans. This is the heart of the City's 50-Year Community Vision, and we want you to be part of it
Through our values, trust, resourcefulness, and integrity, we cultivate well-being, through our team’s dedication to building positive, trusting, and fulfilling relationships, and we serve the community by partnering in capacity building to cultivate positive relationships which enhance the overall wellbeing of our community.
Located only 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin provides all the amenities and quality of life of an urban
- rural center.
The Opportunity
We are looking for a highly organized and driven Administrative Assistant to become a key part of our vibrant Finance team. This can be an excellent opportunity for someone with strong organizational skills who is eager to grow in a fast-paced professional environment.
Reporting to the Chief Financial Officer, the Administrative Assistant performs clerical, administrative and records management functions for the finance department. Additionally, this position will provide administrative assistance to the team as required including, but not limited to, scheduling meetings, and preparing reports. Work is reviewed primarily for accuracy and completeness.

**Responsibilities**:
**Administrative**:

- Act as recording secretary at meetings
- Scanning of receipts and supporting documents
- Scanning of invoices
- Maintain an accurate and up to-date filing system
- Create and Electronic Document Library Finance Process Documentation
- Draft Council Request for Decision
- Update Bylaws and Policies
- Draft letters for signature
- Schedule meetings as directed
- Other financial duties as requested.
- Any other related reports/ work as needed by the management.

Education, Qualifications, and Work Experience
- First year Accounting Business Diploma or Certificate would be considered an asset
- Experience in administrative roles, managing office tasks and supporting team members
- 2-5 years of relevant work experience in administrative, or clerical positions
- Strong familiarity with municipal government operations, policies, and procedures, providing support in government-related tasks.

Knowledge, Skills, and Abilities
- Knowledge and experience with basic accounting principles.
- Superior customer service skills
- Advanced office skills and able to manage multiple priorities.
- High levels of customer service and ability to communicate with the public and answer inquiries and communicate with other City departments.
- Knowledge of Finance software - Great Plains, Diamond
- Fluent in verbal and written English, with strong communication skills for drafting reports, correspondence, and conducting meetings

What We Offer
- Opportunities for growth within the organization.
- Wellness Benefit offering discounted (optional) membership to use the Manluk Regional Aquatic and Fitness Centre Employee,
- Family Assistance Program
- Benefits (Include Health, Dental, Vision and Life Insurance) commencing on date of hire
- 2x Personal Days per year with an additional Anniversary Day off
- Telecommuting up to 3 days per week
- Participation in Earned Day off program

Application Deadline and Details
**Application deadline**: September 29, 2024

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