Project Coordinator

3 weeks ago

Toronto, Canada Apollo Health And Beauty Care Full time

Apollo Health & Beauty Care (Apollo) is a premium developer of private label and control label health & beauty care products and leverages unique expertise and experience in developing national brand-equivalent products designed to compete equivalently with the most popular national brands. The largest private label and control label personal care manufacturer in Canada, Apollo has formidable penetration and distribution in the North American marketplace and also services customers throughout Central and South Asia, Mexico, Europe and Asia. Building on our core values of Excellence and Commitment, Apollo has established itself as a market leader that attracts the industry's top talent. We are currently searching for an energetic, motivated _**_Project Coordinator _**_to join our Team_
**POSITION SCOPE**:
The Project Coordinator is responsible for ensuring that product launches and transitions are flawless through process mapping and implementation to identify risks and eliminate challenges between formulating, marketing and production to ensure successful launches against set milestones, timelines and budgets.

**RESPONSIBILITIES & DUTIES**:

- Coordinate launches and transitions while effectively collaborating with the Sales team to ensure they are prepared to rebid on current business or bid on new potential business
- Set directives and coordinate with internal staff to ensure necessary functions of the product life cycle are implemented to customer satisfaction
- Monitor the phases of new projects - from receiving the order to pre-development, first runs, art work, sample status, shipments to the sales team - so as to ensure all key stakeholders involved are aware of status in real-time
- Prepare, modify and develop portfolios for each new project including performing risk assessments for each phase in the process
- Determine and communicate project milestones with key stakeholders, holding stakeholders accountable for achieving results
- Utilize strong verbal and written communication skills to prepare and deliver presentations to customers as well as in the development of technical and marketing literature
- Review the data required for label creation for regulatory and formulation validity and compliance
- Develop project timelines for all new product lunches and packaging conversions
- Maintain regular and timely communication amongst cross-functional teams and quickly resolve issues throughout the development process in order to manage and achieve aggressive product launch timelines
- Thoroughly understand customer product and process requirements and work with appropriate Apollo members to ensure vendors comply with communicated customer and compliance requirements and that paperwork, samples and results are received in a timely manner
- Monitor the quality aspects of product launches and be in direct and regular contact with the QA/QC/IQC Team to ensure launch products are produced to the highest standards and risks are mitigated
- Work with the Warehouse team as needed to coordinate QA inspections and audits, measurements and quarantine measures

**JOB SPECIFICATIONS**:
**KNOWLEDGE/EDUCATION/EXPERIENCE**: 1-3 years’ previous experience required from a similar or related industry; post-secondary education in a related-field required; high proficiency/advanced proficiency with MS tools (including Office and Project) and ERP systems; project management certification preferred

**INTERPERSONAL SKILLS/CONTACTS**: regular access to confidential or sensitive information; frequent internal interactions and/or regular to frequent external interactions; purpose of internal/external contacts regularly related to complex matters; regular selling, negotiating, consulting, teaching/instructing, or advising; above average level of written and verbal communication skills required for successful job performance

**PROBLEM SOLVING/JUDGMENT**: position is has some autonomy in terms of level of monitoring and decisions usually do not follow prescribed guidelines; regular analysis required; regularly makes recommendations or referrals; responsible for solving moderate problems

**PHYSICAL EFFORT**: occasional duration or intensity of physical effort; some moderate energy required in terms of standing, walking, lifting, keyboarding, pushing, pulling, sitting, packing, assembling, bending or twisting; includes moderate fine or coarse movements

**MATERIAL RESOURCES**:moderate to high level of consequence and costs associated with errors as related to losses of time, money, or property; moderate responsibility for machinery, work aids, equipment, materials, properties, products, stock, inventory or tools

**INFORMATION RESOURCES**: moderate to high level of consequence and costs associated with errors as related to losses of time, money or property; moderate to high responsibility for information and or services; regular access to confidential, sensitive or proprietary information

**PEOPLE/POLICIES/PRACTICES**: no

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