Competition Coordinator

4 weeks ago

Lindsay, Canada Lindsay Agricultural Society Full time

**About us**

The Lindsay Agricultural Society (LAS) is a federally registered charity and governed by a volunteer Board of Directors. The LAS was established in 1854 and 2024 marks the Society’s 170th year as a pillar of the community. The LAS was established to improve agricultural knowledge within the community and create opportunities for dialogue between the agricultural community and the residents of the Kawartha Lakes. The mission of the LAS is: “To showcase the vibrant agricultural industry in the Kawartha Lakes while enriching the life of the community through the Lindsay Exhibition, events, entertainment, and volunteerism.” The grounds are owned by the Lindsay Agricultural Society and host over 40 events each year in addition to the Lindsay Exhibition, drawing over 100,000 visitors annually.

This position is primarily focused on planning and executing the competitive aspects of the Lindsay Exhibition.

**This is a contract position covering a maternity leave.**

This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the Society and its vast community. The individual should appreciate a fast-paced, high-energy team and be adaptable to change and competing priorities. **This role requires working closely with the local agricultural community to ensure that our programming aligns with their needs as it relates to the competitive parts of the Lindsay Exhibition.**

**Must-Have Behaviours**
- **Creative Problem Solver**: Ability to solve diverse problems with creativity.
- **Look Ahead**: Ability to look ahead at upcoming tasks and proactively anticipate needs.
- **Be Inclusive**:Ability to work with a diverse group of volunteers and stakeholders with inclusivity.
- **Cool Under Pressure**:Confidently handles competing priorities in time sensitive situations.

**Responsibilities include**:
a. updating sponsorships & sponsor data;
b. updating show information (classes, divisions, rules, prize money, etc.) based on committee decisions;
c. generating the prize books for each show;
d. receiving and entering the entries;
e. generating all show day documents for various competitions;
f. entering show results;
g. generating prize cheques;
h. inputting payment information for sponsorships and entries payments.

**2. Liaising with the various committees responsible for organizing each of the competitions and events**

a. send meeting notices and reminders with meeting agenda and any other documents as requested;
b. attend meetings and act as recording secretary (majority of meetings occur after 4:30pm);
c. report on relevant information from the office;
d. ensure committee decisions are implemented;
e. bring forward any items requiring the committee’s discussion or decision;
f. support the committee in any way they require.

**2. Lindsay Exhibition**

a. support committees to ensure all their needs are being met;
b. input entries & manage online entries;
c. manage officials requests/invitations and contracts;
d. order prize ribbons, trophies, banners, and other prizes;
e. communicate with sponsors, exhibitors, volunteers, and other parties as needed;
f. generate all documents required by committees to host their show/event (including prize books, show day documents, sponsor letters, etc.);
g. curate supply boxes for each committee for their show/event;
h. ensure all memberships, sanctioning, and other appropriate documentation is submitted and/or available for each show;
i. input show results;
j. send results to media publications and sanctioning bodies;
Note: this event takes place in September and requires longer than normal working hours leading up, during, and after the event.

**3. Communicating with sponsors and confirming their continued support of LAS events.**

**5. Compile the Annual Report and assist with preparations for the LAS Annual General Meeting.**

**6. Other duties as assigned.**

**Required skills**:

- Strong written and verbal communications skills required;
- Experience in an office setting with customer service duties required;
- Ability to maintain a high degree of organization in a fast-paced environment required;
- Ability to maintain a sense of humour during times of competing priorities in a demanding environment (during the LEX) mandatory;
- Ability to learn new computer software (AssistExpo) required;
- Demonstrated ability to work in a team environment is required;
- Knowledge of competitive classes at a rural fair is an asset;
- Experience competing in agricultural competitions is an asset;
- Experience providing support across multiple teams is an asset;
- Experience working with committees is an asset;
- Experience communicating with internal and external stakeholders is an asset;
- Experience managing social media for business is an asset;
- Experience using design software (Canva) is an asset.

**Annual Work Hours**:

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