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Office Coordinator

1 month ago

Maple Ridge, Canada Russell Mechanical Systems Ltd. Full time

Our well established, progressive plumbing company is looking to add to our Admin team

Is proficient in MS office (Excel, Word, Outlook, Teams)

Is able to multi-task and adjust quickly and gracefully to accommodate the needs of the management, project coordinator and leadership team.

Must have strong organization skills, be detail oriented, proactive and also have the desire to learn and grow with us.

Experience in the Plumbing or Construction industry is an asset.

**Duties to include but not limited to**:

- General office duties
- Working on leasing agreements for management of properties
- Data entry, creation and maintenance of spreadsheets and reports
- File management, both digital and hard copy
- Support owner and project coordinator as needed
- Effectively communicate with various contractors or suppliers in a professional manner
- Ordering and stocking of office supplies and company attire
- Sourcing and comparing various computer and office equipment upgrades as needed
- Calendar management for Owner and Leadership team
- Scheduling of appointments
- Tracking apprentice school and employee reviews
- Worksafe BC - Submitting injury reports
- Creating monthly company newsletter
- Team building and event planning
- Social Media and website maintenance

**Human Resourcing**:

- Posting ads for hiring, phone interviews, and screening orientation
- Company orientation and onboarding of all new employees
- Registration of new employees in the apprentice program and health benefits program

**Accounting**:

- Forward documents to remote off site accountant
- Monthly invoicing, progress billing
- Completing by-weekly payroll for outsourced pay system
- Monitoring status of accounts receivable and payable to facilitate prompt processing
- Producing project forecasts and budget breakdowns for management

**Qualifications**:

- 2-5 years’ experience in an office setting
- Intermediate knowledge and experience with MS Office, particularly Excel
- Excellent communication skills - oral and written
- Ability to work under pressure with multiple interruptions
- Must be accurate and organized with a high attention to detail
- Tech savvy and able to troubleshoot computer, printer and iPhone issues
- Social media and Website/WordPress experience an asset
- Knowledge of construction industry bookkeeping, including progress draws and holdbacks an asset

**Benefits**:
Business casual Dress, Company events, Medical, Dental, Tuition reimbursement, yearly personal training allowance

We offer a fun and flexible work environment, wages based on experience and after probation period we will cover 50% of extended health benefits. Our office is closed to the public with little no walk-in construction traffic located near the Golden Ears Bridge

M-F 7:30 - 4:00

**Salary**: $22.00-$27.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 8 hour shift

COVID-19 considerations:
Office is closed to walk in traffic, social distancing encouraged, regular sanitization and hand sanitizer on site

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 2 years (preferred)

Work Location: In person