Health Records Coordinator

2 months ago

St Catharines, Canada Niagara Children's Centre Full time

**Who Are We?**

**Niagara Children’s Centre** is recognized throughout the Niagara Region as the provider of rehabilitation and support services to over 5,800 children and youth with physical, developmental and communicative delays and disabilities each year. Core services include physiotherapy, occupational therapy, speech and language services, augmentative and alternative communication, family services and therapeutic recreation. Our family centered programs aim at helping each child achieve their own unique potential within their home, school and in the community.

Niagara Children’s Centre is hiring for a:
**Health Records Coordinator (Contract, 1.0 FTE) x 1**

**Why join Niagara Children’s Centre**

Feel the difference of a career at Niagara Children’s Centre. From your first day, you’ll feel the support of the welcoming atmosphere where staff respect and care about each other. Working at Niagara Children’s Centre means you’ll feel the impact firsthand as you witness lasting relationships with our families, parents/caregivers. We host a variety of social activities and recognition events to ensure our staff feel loved and our competitive salary, benefits and opportunities for personal development ensure you’ll feel supported throughout your career.

**If that’s not enough, what about**:

- Employee Recognition by celebrating each other regularly
- Employee Wellbeing initiatives and program
- Social events throughout the year, it’s not just all work
- Invest in your future with a pension plan from HOOPP
- Inclusive environment that allows everyone to feel welcomed and part of a dedicated team
- Constant Professional Development to strengthen your skills
- Work life balance with flexible schedules, summer hours, Centre closure days, personal days, paid vacation, paid sick days, etc.

**What will you be doing?**

The Health Records Coordinator develops and manages the Centre’s individual clients’ medical records in a manner consistent with medical, administrative, ethical, legal and regulatory requirements of Niagara Children’s Centre. As part of this role, the Health Records Coordinator will maintain the data in the Centre’s electronic client file system(s) and provide management reports based on this data.
- Develop and manage the Centre’s medical records in accordance with Centre policies, legal requirements, confidentiality protocols, and generally accepted health record administration principles;
- Process external referrals for transfer out and other requested services (e.g. Audiograms);
- Release health information requested by solicitors, doctors, and others when required, ensuring required releases or legal documentation is received and billings are prepared as appropriate;
- Maintain and access EHR and paper filing system when indicated;
- Complete auditing of health records for completeness, accuracy, inappropriate access and ensure compliance with established policies within all Information System(s);
- Ensure accurate electronic coding of diagnosis using ICD10 classification or delegate;
- Maintain appropriate retention and destruction of health records in accordance with legal requirements and policy
- Participate as a member of the Client Information Systems Committee;
- Collaborate and support the Clinical Information System(s) Administrator to ensure accuracy of the health records and responsiveness to end user health record concerns, and;
- In collaboration with the Director, Clinical Services, develop and maintain Health Record Policies and Procedures.
- Prepare audit reports for management when requested
- Compile information to meet external reporting requirements when requested
- Monitor and disseminate information to management and/or employees about changes in legislation or guidance on matters related to documentation, consent, privacy and security.

**Does this sound like you?**
- A can-do attitude within an evolving organization striving to make a difference
- Good organizational and time management skills
- Current knowledge of legal and ethical aspects of health records
- An awareness of confidentiality protocols
- Able to respond to requests from within the Centre and from external sources in a courteous and efficient manner
- Ability to work independently and prioritize multiple demands
- Skills to work in a fully computerized environment are required
- Solid team player that has the ability to collaborate with others

**This position is a member of the bargaining unit which is represented by the Ontario Public Service Employees Union, and as such will be bound under the terms of the collective agreement.**

**Application Process**:
If you are inspired by the work of Niagara Children’s Centre and would like to join our team, we would love to hear from you Qualified and interested applicants are asked to submit the following:

- Cover letter
- Resume

We thank all applicants, only those selected for an interview will be contacted.
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