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Construction Project Administrator

3 weeks ago

Williams Lake, Canada New City Contracting Ltd. Full time

**Responsibilities**:

- Extract all required submittals, maintenance, and warranty documentation from specifications and enter it into an excel table.
- Manages schedules, arranges assignments, prepares action plans, analyzes risks/opportunities, gathers necessary resources, and communicates progress to team members
- Create a draft maintenance manual based on specifications.
- At project closeout, fill "Warranty Documents Needed Table" with the Project Manager.
- Contact subcontractors for warranty documents acquisitions.
- At project closeout, enter all relevant files into "Draft Maintenance Manual" and chase missing documents with the Project Manager/subcontractors and review change orders and create as-built drawings.
- Use Timberscan invoices to list all subcontractors and suppliers used on the project.
- Create and distribute RFIs, Submittals, Meeting Minutes, and Change Requests.
- Manage the process of change orders.
- Review, edit, print, and save purchase orders and subcontract change orders.
- Create and distribute notices to residents of the sites.
- Create and distribute bi-weekly construction updates.
- Create Project Performance Reports. Ensure action items are complete before the next meeting.
- Update construction schedule as directed by the scheduler.
- Review of core TimberScan functions and invoice approval.
- Review of Time & Material processes, Change Directives, and Supplemental Instructions.
- Order materials as requested, follow up with supplier and Jobsite to make sure materials were received
- Other tasks that may be assigned.

**Requirements**:

- At least 2 years of experience as administrative coordinator in construction
- Experience in Building Envelope Maintenance Projects is an advantage
- Familiarity in the Construction Industry
- Familiarity with Timberscan is preferred.
- Excellent communication and servant leadership skills
- Problem-solving and conflict-resolution ability
- Excellent organizational and execution skills

**Benefits**:
We offer world-class health benefits, a competitive salary package, salary based on performance, a registered retirement savings program, additional time off between Christmas and New Year’s Day, a stable work-life balance, a positive and fun corporate culture, Right Directions Employee Assistance Program, and many more

New City Contracting strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, New City Contracting will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout employment.

**About New City Contracting Ltd.**:
Over 20 years ago, Edward Buset — New City’s founder and president — saw that the Lower Mainland was missing something: a resource for property managers, homeowner associations (HOAs), engineers, and other professionals involved in the building renewal business. Edward envisioned this resource that will work on new builds or maintain existing buildings, one that will develop cost-effective plans for the renewal of all types of buildings in our area’s unique climate. From this vision rose today’s New City, one of Vancouver’s leading general contractors. With over two decades of experience, New City is staffed with an amazing group of professionals, engineers, project managers, and people from different trades that delivers reliable and cost-effective solutions to a wide range of building renewal challenges on both new and existing buildings. We know what needs to be done, when it needs to be done, and how to get it done — in the most beneficial way for the building. Whether its envelope renewal, deep renovation, concrete restoration, or other building envelope management concerns, New City has the expertise and resources to handle the largest and most complex work smoothly and efficiently. Today, New City Contracting is a trusted leader in envelope renewal for commercial and residential projects. New City is an expert in the investigation, analysis, and repair of building envelopes — for all material types and vintages. Our extensive building renewal services include: Building Envelope RenewalExterior and Interior PaintingRoof Renewal and ReplacementTenant ImprovementWaterproofingExterior and Industrial CleaningEnvironmental AbatementConcrete Restoration