Scheduling Coordinator

2 weeks ago

Bracebridge, Canada Muskoka Algonquin Healthcare Full time

Working together to provide outstanding integrated health care to our communities delivering best patient outcomes with exemplary standards and compassion, Muskoka Algonquin Healthcare (MAHC) is a multi-site organization that includes Huntsville District Memorial Hospital Site and South Muskoka Memorial Hospital Site.

**ROLE**

As a Scheduling Coordinator at Muskoka Algonquin Health Care you will ensure the required staff are scheduled and that all their payroll scheduling details are recorded in a fiscally responsible manner in accordance with collective agreements and hospital policies. Additional responsibilities of this role include;
- Demonstrates thorough knowledge and understanding of ONA, SEIU, OPSEU Paramedical and OPSEU Office & Clerical Collective Agreements (specifically, language relating to hours of work, scheduling and premium pay), to accurately ensure that the scheduling needs of the department are met, avoiding premium pay situations when possible.
- Schedules and enters payroll for departments as assigned.
- Daily collaboration/communication with Clinical Leaders, Managers,, Clinical Education Coordinator, Human Resources Team Members, Payroll Administrators, Occupational Health & Safety and staff members in order to fulfil departmental staffing and payroll needs.
- Resolve staffing needs (conflicts) related to schedules and payroll, in a timely and courteous manner keeping the focus on building trusting relationships while adhering to collective agreements and hospital policies.
- Provides assistance and collaborates with the Human Resources Department to coordinate new hires for staff orientations, staff grievance data, and statistical data related to scheduling details and staff planning in a confidential, discreet manner.

**REQUIRED EDUCATION & CERTIFICATION(S)**
- College Diploma or Certificate in Office Administration, Human Resources or Business related studies.

**REQUIRED SKILLS & EXPERIENCE(S)**
- One year administrative experience in a Health Care Environment with specific experience having worked with multi-disciplinary teams.
- 2-3 years recent scheduling experience in a unionized environment.
- Ability to develop master rotations and scheduling templates.
- Excellent knowledge and interpretation of Collective Agreements
- Ability to work independently, demonstrating initiative in a high volume, busy work environment requiring flexibility, adaptability and critical prioritization skills.
- Ability to time manage, prioritize, and multi-task to tight deadlines.
- Demonstrated attention to detail.
- Well-developed written and verbal communication skills with the ability to interact with a variety of different individuals in a calm, collaborative, problem solving manner.
- Proficient computer skills having worked with software programs including Scheduling Software, Microsoft Word, Excel, and Microsoft Outlook.
- Excellent keyboarding and word processing skills.
- Familiarity with hospital and staffing patterns.
- Working knowledge with computer software programs including Quadrant, and Quadrant Report Writer an asset.
- Show an eagerness and capacity to adapt to change.
- Demonstrated strong ability to identify, analyse and creatively solve problems.
- Demonstrated appreciation and respect for protocol, professionalism, and confidentiality.

**ADDITIONAL PERKS AT MAHC**
- Staff referral program (Earn up to $1000 for each successful Permanent Part Time and Permanent Full Time new hire you refer to MAHC).
- Enrolment in the Healthcare of Ontario Pension Plan (HOOPP).
- Collaborative and supportive team environment.

**WHY IS MAHC RIGHT FOR YOU?**

Imagine working in a place you love to visit on vacation A career with MAHC lets you do just that. We are located in one of the top international tourist destinations in Canada; positioned just two (2) hours north of Toronto in beautiful cottage country surrounded by vibrant natural beauty, pristine lakes, majestic forests and rocky shorelines.

Our communities are small in size but big in excitement; there are always local fundraisers, farmers markets, live events, pubs and locally owned stores to shop in. There are a variety of seasonal, year-round activities to keep you busy and fully embraced in the lifestyle that Muskoka has to offer from hiking, fishing, snowshoeing, downhill skiing, heading to Algonquin Park or Arrowhead Park for the day, running and cycling clubs, camping, sitting on a warm sunny patio downtown, or simply relaxing by the lake with your friends. Life here is good

**LET US HELP YOU MAKE YOUR MOVE**

Muskoka Algonquin Healthcare has launched the Housing for Healthcare initiative to help MAHC team members (both new recruits and existing staff) connect with housing options in our communities. For more information on this initiative click on this link Housing for Healthcare

**ADDITIONAL INFORMATION**

**Location(s)**:Multi site, working at both the South Muskoka Memorial Hospital (SMMH) located in Bracebridge an

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