Financial Operations Systems Processor: Workday

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Unique Job (Gr9)

Job Title

Financial Operations Systems Processor: Workday

Department

Financial Services | VP Finance and Operations

Compensation Range

$4,331.00 - $4,835.00 CAD Monthly

Posting End Date

April 14, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

The Financial Operations Systems Processor Workday is responsible for many activities to support the broad Financial Operations department in successful delivery of services across UBC. This includes many activities related to scheduling, preparing, submitting and processing production jobs that result in payment to vendors, students and staff.

Organizational Status

Reports to the Accounts Payable Manager. Liaises with supervisors, managers and other financial officers in Finance and ISC as well as cross-functionally with other departments on campus.

Work Performed
- Primary Responsibilities:

- EIB/ISD Journal Loads
- Responsible for the loading of Accounting, Internal Service Delivery (ISD), and other EIB files into the Workday system of record.
- Receives EIB files from departments.
- Determines EIB file type (Accounting Journal or Internal Sales, Pre-Approved or Unapproved) and loads file appropriately into Workday system.
- Reviews files and loads for technical errors.
- Communicates any errors from Workday upon loading of the files to the initiator.

Payment Production
- Processes daily AP Canadian and US cheques, scheduled Payroll cheques, and express cheques as required by Operations.
- Generate PDF file and Positive Pay file for transmission to the Bank.
- Print Cheques and distribute to Admin Front Counter team.
- Maintain, update and regularly audit the FinOps check register.
- Responsible for scheduling maintenance of the Cheque Printers, orders MICR toner, and ordering Cheque Stock.
- Serve as backup to payment handling specialist for cancel and reissue of checks.

Period Close Responsibilities in Workday
- Opening and closing accounting periods for processing and posting transactions as required.
- Run month-end, quarter-end and year-end processes including endowments, overhead allocations, budget bump allocations and reports (applies to both calendar year required reporting and fiscal year end reporting, March 31st).
- May trouble shoot and resolve issues as appropriate & assigned.

Tax Form Preparation
- Plan, Prepare and Validate all data for tax forms. Coordinate printing and distribution of forms for successful distribution by CRA deadlines. Upload of the appropriate XML files to CRA by deadlines for regulatory compliance. Responsible to make any manual adjustments required for accuracy. (T4 and T4A for Payroll; T4A, T5, and year end T4ANR and NR4 for AP, and other as applicable).
- Serve as backup to payment handling specialist for Ad-Hoc Payment issuance and T4ANR review and withholding.

Other Requirements
- Maintain Standard Operating Procedures of all Data Management Financial processes.
- Review and coordination of actions required to perform a regular reconciliation of the sub ledgers across Financial Operations.
- Work with ISC team in performing functional tests in Workday development and verification environments.
- May be involved with enhancements and changes to integrations into the AP modules of Workday from external systems.
- Required to work certain evenings, weekends and holidays due to strict deadlines.
- Carry out other related duties and assignments as directed by Reporting Manager.

Consequence of Error/Judgement

The position is responsible for ensuring maximum accuracy, efficiency and reliability of input and output data for Workday system.

Supervision Received

Works with minimum supervision, but under administrative direction and strict deadlines.

Supervision Given

N/A

Preferred Qualifications
- High school graduation, plus a two-year post-secondary diploma in accounting, finance or IT.
- Progress towards an accounting designation is preferred. Three years of related experience or an equivalent combination of education and experience.
- Good aptitude for understanding of accounting, finance and business functions.
- Excellent organizational skills, attention to detail, and ability to multi-task and prioritize work.
- Ability to solve problems & recommend solutions, take initiative and work under pressure of deadlines.
- Ability to work independently with mínimal supervision.
- Excellent reading, comprehension, and communication skills (oral & written) & interpersonal skills, including a 'can do' attitude coupled with a focus on delivering a high level of customer service to all stakeholders.
- Ability to work as a team player as well as an individual contributor.
- References must indicate attention to detail, reliability, good attendance and positive attitude.
- Microsoft Office (Word & Excel). Familiarity with the use of ServiceNow i

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